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Administrative Assistant

Los Alamitos, CA

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An AMAZING opportunity for an Entry level Administrative Assistant for our client located in Los Alamitos. Stable, excellent pay and benefits! Contract to hire position, offering $18-20/hr. DOE. This position will start ASAP! 100% Onsite. M-F, 8am to 4pm.

Job Duties:

  • Answer and direct phone calls
  • Organize and schedule appointments and meetings
  • Produce and distribute correspondence memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Handle multiple projects
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Cover the reception desk when required
  • Maintain computer and manual filing systems
  • Handle sensitive information in a confidential manner
  • Develop and update administrative systems to make them more efficient
  • Resolve administrative problems

Job Requirements

 Job Requirements:

  • High school diploma or equivalent; college degree preferred
  • Proficient in typing (20 WPM)
  • Familiarity with invoicing (QuickBooks), creating shipping labels, and Microsoft Word is preferred. 
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
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