Job Opening: Administrative Assistant

Administrative Assistant – Product Marketing

Industry: Beauty / Consumer Products / Cosmetics Location: Los Angeles, CA

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support the Vice President of Product Marketing within the beauty and consumer products industry. This role requires a proactive professional with strong analytical, organizational, and communication skills, as well as prior experience supporting senior-level leadership. The ideal candidate will play a key role in supporting product marketing initiatives and ensuring smooth departmental operations in a fast-paced corporate environment.

Key Responsibilities

Executive & Administrative Support

• Provide direct administrative support to the Vice President of Product Marketing, including calendar management, meeting coordination, and departmental communication.
• Prepare, edit, and maintain reports, presentations, and internal documents.
• Coordinate schedules, meetings, mail, supplies, and office procedures.
• Maintain organized digital and physical filing systems and department records.

Reporting & Data Analysis

• Create and maintain Excel reports using internal systems and online research.
• Forecast product SKUs monthly based on sales trends, seasonality, and market factors.
• Develop competitive landscape analyses through market and online research.

Marketing & Operational Support

• Support product marketing initiatives, including documentation and cross-functional communication.
• Organize product samples and supplies.
• Proofread materials for accuracy and consistency.
• Respond to internal and external inquiries with professionalism and efficiency.
• Assist with special projects and departmental initiatives as needed.