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Office Resource Assistant

Scottsdale, AZ

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Description

We have an immediate opening for an Office Resource Assistant for a well known insurance company located in Scottsdale, AZ.  

Hours: 8:30-5 Monday-Friday

This position is responsible for handling the distribution of paper and electronic mail and packages.  Ensure incoming mail items and office supplies are distributed and facilitate outgoing mail deliver.  Responsible for scanning, auditing and purging files. 

Job Responsibilities

  • Scan, audit and purge files
  • Scan incoming faxes to proper queues, scan incoming claims and underwriting mail, sort and deliver incoming mail, process outgoing mail, and print online UPS labels for overnight mail deliveries
  • Proactively order office, break room and facility supplies 
  • Arrange seating, and tables for meeting and prepare workstations for new hires
  • Regularly check all assigned buildings for facilities issues (i.e. lighting, cleaning, carpet, etc.)
  • Oversee reception area, ensure visitors are made to feel welcome, properly announce visitors with appointments to the appropriate individual in a timely manner 

Job Requirements

Education
• High school graduate/equivalent 
• Some college preferred

Work Experience
• 1-2 years office or related experience
• Insurance experience preferred


Skill Sets
• Strong customer service skills
• Strong verbal and written communication skills
• Basic proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong team player and self-starter who can work independently with little direction
• Good organizational skills and the ability to manage multiple projects at once
• Flexibility and attention to detail

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