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Accounts Payable Coordinator

Seal Beach, CA

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RemX Irvine is looking for a Full Cycle Accounts Payable Coordinator for a pharmaceutical company, who will be responsible for accurate data entry of invoices as well as process check runs and electronic payments. Located in Seal Beach Evaluation/Hire Offering $26.00p/hr.

A/P Coordinator Duties:

  • Processes invoices accurately with proper PO documentation and approval.
  • Prepare and perform check runs and electronic payments
  • Set up new vendors
  • Maintain vendor files
  • Reconcile vendor statements
  • Process and review employee expense reports and supporting documentation
  • Record journal entries as needed for accurate bookings.
  • Researches and resolves receiving discrepancies with vendor drop ship invoices in an effort to ensure that revenue is billed in a timely manner.
  • Respond to vendor inquiries
  • Ensures that all cash discounts from the vendors are taken within terms.
  • Processes unique supplier-specific invoices that are contrary to normal operating procedure (i.e., secondary source suppliers and 3M).
  • Communicates with the appropriate department to resolve any issues involving invoice price discrepancies which could ultimately impact the rebate collection if the product is not properly linked to a contract.
  • Works weekly reports, such as the short payments report and the un-vouchered receipts report, to ensure that proper month-end figures are recorded for financial reporting.

Job Requirements

A/P Coordinator Requirements:

  • 3+ years Accounts Payable experience
  • Attention to detail and accuracy
  • Good written and verbal communication skills
  • Ability to meet deadlines
  • Microsoft Office w/ Advanced knowledge of Excel
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