2018 W-2s will be mailed to associates on January 31, 2019 to the home address on file as of January 4, 2019. Click here to read more.

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Admin Asst

Oceanside, CA

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Description

This role may be directly responsible for, or may be a back-up for, any or all of the following position activities depending on circumstances in the facility:  
o Enter call in orders / hotshots (immediate orders). 
o Process donation requests – Enter Donation and Brand Team Product orders into SAP for planning and delivery  
o Process pricing exception requests. 
o Create and maintain Track/Rank/Publish boards. 
o Sales Meeting Notes/Handouts as requested. 
• Process AP Invoices, prepare check requests, research payments, prepare transmittal logs.  
• DOT - DVRs and Grid logs required file maintenance only. 
• Customer Accounts Receivable research. 
• Sales Center Charge Back.  
• NSF Review and tracking – notification to sales. 
• PIA, drafting credit memos and invoice corrections. 
• Process and transmit weekly payroll within time deadlines and audit requirements including proper approvals. 
• Maintain and update LCC codes/hour transfers in timekeeping system. 
• Monitor Kronos (timekeeping) and payroll activities. 

Job Requirements

 • Minimum 2-5 years of administrative experience. 
• High school or GED. 
• Highly organized, detail orientated and capable of multi-tasking. 
• Strong work ethic and the ability to meet tight deadlines on multiple projects. 
• Excellent verbal and written communication skills to interact with customers and internal staff. 
• Proficient with all Microsoft Office programs. 
• Strong organizational skills with the ability to prioritize requests. 
• This position must pass a post-offer background and drug test. 
Preferred Skills and Experience: 
SAP Experience preferred

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