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Executive Assistant

Newport Beach, CA

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RemX Irvine is looking for a Direct Hire Executive Assistant for an AMAZING Non-Profit, located in Newport Beach. $70,000-$75,000 annual salary with GREAT BENEFITS!

Executive Assistant Duties:

  • Make appointments, screen/respond to phone calls, e-mails, and review/answer mail as needed
  • Coordinate and Support various roles by anticipating logistical and relational needs
  • Create and maintain policies and procedures for administrator.
  • Responsible for creating and organizing the compliance records
  • Keep all file records of original documents, licenses, certifications, and legal documents
  • Work with other departments related to documentation needing renewal, updating or compliance
  • Oversee expenses, including reconciling credit card statements
  • Responsible for maintaining corporate legal files
  • Work with executive director’s staff and facilities manager to coordinate internal/external events
  • Structure organize and coordinate special projects


Job Requirements

Executive Assistant Requirements:

  • 4+ years’ experience as an executive assistant to a senior level executive
  • Must be able to perform tasks accurately with attention to detail.
  • Must be excellent and experienced in strategic leadership with and support of supervisor
  • Strong computer skills and experience required.
  • Proven ability to be flexible, think creatively, and function independently when necessary
  • Bachelor’s Degree preferred
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