Greet visitors and callers, route and resolve information requests.
Employees with the title of Administrative Assistant generally provide support to specific departments or teams in a company (such as Human Resources, Accounting, Development, Sales and Marketing or Information Technology).
The Administrative Assistance is responsible for managing calendars and appointments, monitoring phone calls and emails, travel arrangements, scheduling conference calls/meetings, producing time-sensitive work products, maintaining office supplies, tracking and reviewing invoices and expenses, processing expense reports, creating and editing Word, Excel and PowerPoint assignments as needed.
They must gather, summarize data and prepare correspondence or reports.
They are responsible for being meeting coordinators and will need to provide on-site assistance as needed including but not limited to organizing meeting space, accommodations, catering, audio-visual and dinners for the meeting functions.
Administrative assistants are also responsible for preparation for meeting events such as presentations and handouts.
Staff in this category also may have the title of department assistant, coordinator or associate.