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Office Assistant

Malvern, PA

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Growing company needs a reliable, organized Office Assistant to manage the day-to-day administrative aspects of running the business. Responsible for managing and collecting all the outstanding accounts receivables form clients and customers. In addition, may be responsible for other aspects of collections, resolve customer billing problems and reducing the amount of accounts receivables. The selected candidate will report to the Project Manager. 

Duties and Responsibilities

  • Answer phone inquiries, direct calls, and provide basic company information
  • Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed
  • Assist in planning company events, meetings, luncheons, and employee team building activities or special projects
  • Help prepare reports, presentations, and data
  • Manage and maintain files, records, and correspondence for meetings
  • Type documents, drafts, and reports
  • Arrange schedules for meeting space and conference rooms
  • Assist with travel and expense reports
  • Update staff calendars and organize schedules
  • Prepare information and research for executive needs
  • Oversee mail deliveries, packages, and couriers
  • Purchase, track, and invoice office supplies for each department
  • Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms
  • Arrange itineraries and executive correspondence

Job Requirements

  • 1 year of experience as an Office Manager using QuickBooks
  • 2+ years experience in an administrative capacity
  • Bachelor’s degree preferred
  • 1+ years of customer service experience
  • Pleasant, friendly disposition
  • Strong interpersonal communication skills 
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