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Distribution Center Admin

Oceanside, CA

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Description

Sales Support 
? Phone/Reception 
? Enter call in orders / hotshots (immediate orders). 
? Process donation requests. 
? Miscellaneous copying, laminating and distributing. 
? Order POS (point of sale material) and do required tracking of order receipt. 
? Create and print POS as requested (labels, crack & peel, table tents, fund raiser forms, etc.). 
? Coupon tracking. 
? Process pricing exception requests. 
? Create and maintain Track/Rank/Publish boards. 
? Sales Meeting Notes/Handouts as requested. 
Accounts Payable 
? Process AP Invoices, prepare check requests, research payments, prepare transmittal logs. 
? Review Expense Distribution Log and assist with month end accruals. 
? Audit Fuel Report (fuel credit cards). 
Distribution 
? Driver call in log. 
? DOT - DVRs and Grid logs required file maintenance only. 
? Enter special event orders for service and schedule. 
? Safety committee notes as assigned. 
Accounts Receivable/Credit 
? Customer Accounts Receivable research. 
? Sales Center Charge Back. 
? Customer mail check requests (validation). 
? NSF Review and tracking – notification to sales. 
? PIA, drafting credit memos and invoice corrections. 
? Local Branch Deductions research. 
Payroll 
? Process and transmit weekly payroll within time deadlines and audit requirements including proper approvals. 
? Process payroll adjustments, uniform deductions, miscellaneous deductions. 
? Maintain and update LCC codes/hour transfers in timekeeping system. 
? Monitor Kronos (timekeeping) and payroll activities. 
? Remote punch audit tracking to ensure compliance with audit frequency. 
? Trimester Incentive verification as requested for route assignments and other required information 

Job Requirements

Required Skills and Experience: 
? Minimum 3-5 years of administrative experience. 
? High school or GED. 
? Highly organized, detail orientated and capable of multi-tasking. 
? Strong work ethic and the ability to meet tight deadlines on multiple projects. 
? Excellent verbal and written communication skills to interact with customers and internal staff. 
? Proficient with all Microsoft Office programs. 
? Strong organizational skills with the ability to prioritize requests. 
? This position must pass a post-offer background and drug test. 

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