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Payroll Administrator

Los Angeles CA

Base Pay: $65-70K

Responsible for the preparation and processing of the bi-weekly payroll for approximately 300 employees on the Ultimate Software payroll system an...

  • Responsible for the preparation and processing of the bi-weekly payroll for approximately 300 employees on the Ultimate Software payroll system and the AOD time & attendance system.  This includes, but is not limited to, the entire cycle of payroll processing from capturing of new employees, leave, terminations, all manual checks, etc.
  • Review and ensure accuracy of approved commissions, time off requests and manual timesheets.
  • Responsible for the coordination between payroll and human resources, to ensure confidentiality, proper flow and maintenance of employee data.
  • Administer the Biometric system.
  • Maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization.
  • Keep abreast with company policies and tax legislation that impact on remuneration.
  • Respond to any errors in payroll by reviewing past records and making any wage corrections or adjustments when necessary.
  • Track employee absences through the payroll software and record details about all types of paid time off and leaves of absence.
  • Answer employee questions about payroll, leave amounts, tax forms and other compensation issues.

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A/R Collections Specialist

San Francisco CA

Base Pay: $25-30/Hr

IMMEDIATE need for an Accounts Receivable Specialist with great attention to detail and interpersonal skills. The A/R, Collections Specialist&rsquo...

IMMEDIATE need for an Accounts Receivable Specialist with great attention to detail and interpersonal skills. The A/R, Collections Specialist’s primary function is to monitor a portfolio of accounts receivable including prompt conversion of receivables to cash while optimizing sales and minimizing risk.  This involves working closely with different teams, reconciling accounts and negotiated payment arrangements within level of authority.  Must have the ability to multi task in a fast paced environment. This role also provides various ad hoc analyses in support of key business decisions.  

  • Field incoming customer requests from billing phone queue and general e-mail account
  • Appropriately escalate collection issues both internally and within the customers’ organization
  • Effectively collaborate with internal partners and communicate a single message to our customers
  • Research and resolve accounting inquiries from customers
  • Identify and resolve root causes
  • Manage and Review Weekly Aging Reports
  • Process daily cash receipts
  • Enter various adjustments to AR
  • Organize and maintain customer files
  • Reconcile customers’ information in 3 interrelated databases
  • Various ad hoc projects

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Administrative Assistant

Pasadena CA

Base Pay: $18-22/Hr (Temp to Hire)

Highly respected organization seeks a highly professional and talented individual who will provide administrative support within a high volume, fas...

Highly respected organization seeks a highly professional and talented individual who will provide administrative support within a high volume, fast-paced office environment. Will deal with complex and confidential departmental information. Looking for mid-level assistants. 

  • Organize and schedule project meetings, events and materials such as agendas, timelines, reports and presentations.
  • Take meeting minutes.
  • Compose letters, prepare reports for manager review.
  • Maintain confidential department files and records. Maintain managers/executives calendars; arranging meetings, conferences and travel itineraries.
  • Review/screen calls and mail.
  • Complete special projects/ad-hoc reports.
  • Research issues and provide recommendations.
  • Other duties as assigned.

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