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Sales Administrative Specialist

San Diego, CA

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We have an excellent position available at the corporate office of a reputable organization in the Mission Valley area. They are seeking a Sales Administrative Assistant, preferably with transportation and logistics experience.  Graduates with a 4 year degree looking to gain valuable experience are also encouraged to apply! This position has the potential for a salary review upon permanency; company provides free lunch! 


  • Support the sales team
  • Create Sales orders in SAP; organize files for sales orders and create VIN numbers in SAP
  • Email sales order to customer; provide excellent customer service and follow through to confirm order
  • Distribute sales orders and revisions to appropriate personnel; Distribute Signed Order Confirmation once received from customer
  • Input sales and customer information in spreadsheets
  • Assist with preparing Customs Documents for Canadian Shipments
  • Update production dates in SAP to ensure MRP is running correctly
  • Assist in coordinating invoice with Accounting and Sales
  • Revise sales orders in SAP
  • Maintain communication with the sales directors and customers regarding the trailer specifications
  • Assist with weekly and monthly reports for supervisors and customers.
  • Maintain and order office supplies for Sales Department
  • Submit/Update quoted trailer specs/price to management for review and approval

Job Requirements

  • Bachelor’s Degree required
  • 1 year of administrative work experience in office environment is preferred.
  • General knowledge of trailer or transportation industry, production, contracts, accounting, customer service, inside sales/pricing is a plus.
  • Working knowledge of Excel & general computer software along with office experience and professionalism
  • Flexible for overtime per week, depending on urgency of quotes and customer related needs.
  • Excellent communication skills and ability to work independently as well as with a team
  • Highly detail oriented
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