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Admin Assistant

Jacksonville, FL

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A construction company located on the South-side specialized in commercial, industrial, and government construction projects is looking for an Administrative Assistant to join their team. 

Shift: Monday-Friday 8:00 AM to 5:00 PM


Job Responsibilities

  • Front desk face of the Company,
  • Greeting visitors
  • Handling mail, FedEx, etc. 
  • Manage phone systems
  • Assisting the Office Manager and Project Management Team with daily requests
  • Able to process and file/archive paperwork efficiently and correctly
  • Create and Maintain Subcontractor logs for active jobs
  • Preparing client warranty books Qualifications & Requirements
  • Ability to prioritize important and pressing tasks
  • Great organizational skills and willingness to take on challenges

Job Requirements

  • Experience processing subcontracts and sub lien releases
  • Strong ability to track documents and communicate effectively with subcontractors
  • Strong attention to detail as well as organizational skills
  • Exceptional Microsoft Excel, Word and Outlook Skills
  • Sense of urgency
  • Experience in the construction industry for terminology and processes
  • Strong written and verbal communication skills
  • Able to work overtime if needed to accomplish project tasks
  • Ability to multi-task
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