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Executive/Administrative Assistant

Fountain Valley, CA

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RemX Irvine is looking for an Executive/Administrative Assistant to join our well-known Automobile parts client in the Fountain Valley area. This is a Temp to Hire paying $28.00-$33.00p/hour, depending on experience.

Administrative Assistant Responsibilities:

  • Coordinate communications, including taking calls, responding to emails and interfacing with various departments
  • Manage department budgets and invoices
  • Process department purchasing orders
  • Manage departments organizational charts
  • Coordinate timely Supply Chain department responses to requests for support
  • Organize staff meetings and quarterly departmental meetings
  • Maintain calendar
  • Organize meetings and appointments 
  • Create agendas and meeting minutes
  • Manage travel itineraries
  • Process expense reports
  • Draft communications
  • Pro-actively identify and resolve potential problems or issues that may impact a program, project or business condition. 
  • Critical issues are to be discussed with management for visibility, direction and alternative solutions.
  • Performs other duties or Project Assignments, as required, at the direction of Management.

Job Requirements

Administrative Assistant Qualifications:

  • Bachelor’s degree preferred
  • 4+ years’ experience of Executive/Administrative support roles
  • Proficient Microsoft Office
  • Strong organizational, project mgmt. and problem-solving skills with impeccable multi-tasking abilities.
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