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Administrative Assistant

Peapack, NJ

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Description

Excellent opportunity for an Administrative Assistant to work in a family, friendly atmosphere

  • Plans, schedules and attends annual meetings of limited partners to operate presentations and coordinate with event site.
  • Maintains information on and uploads documents to cloud based document sharing site for users.
  • Maintains Outlook contacts
  • Creates and maintains PowerPoint presentations for investor presentations and annual meeting
  • Composes and proof reads written and email correspondence both for executives and as contact person for outside vendors, investors, and portfolio investments
  • Prints, assembles, photocopies, faxes,  and binders, as needed, documents and presentation materials.
  • Answers general office phone and maintains phone system greetings
  • Maintains both network based and paper based document systems for office administration and correspondence
  • Maintains documentation of office procedures 
  • Prepares travel and hotel arrangements for executives
  • Maintains executive appointments calendar
  • Communicates with 2 tenants in office buildings and answers any questions in coordination with
  • Maintains conference room schedule to co-ordinate use with business tenant
  • Maintains checkbook, vendor records, and tenant records for building operations

 

Job Requirements

Job Requirements:

  • College degree preferred
  • Minimum of 10 years experience in  professional office administration and operations
  • Diligence and conscientiousness about time management and attendance
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Mature interpersonal skills to handle sensitive and confidential information and situations with poise, tact and diplomacy
  • Must communicate effectively as a reader, speaker and writer of English
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