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Administrative Specialist

Pasadena CA

Base Pay: $17.00 - $20.00 per hour

Outstanding organization has an IMMEDIATE OPENING for a highly professional and detail-oriented individual who will provide administrative support...

Outstanding organization has an IMMEDIATE OPENING for a highly professional and detail-oriented individual who will provide administrative support within a high volume, fast-paced office environment. Will perform data entry or updating of department database(s) with highly confidential information as well as follow-though on action items to completion. Looking for mid-level assistants. 

  • Organize and schedule project meetings, events and materials such as agendas, timelines, reports and presentations.
  • Compose letters, prepare reports for manager review.
  • Maintain confidential department files and records; heavy data entry.
  • Review/screen calls and mail.
  • Complete special projects/ad-hoc reports.
  • Research issues and troubleshoot or provide recommendations.
  • Other duties as assigned.

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Project Manager

Fontana CA

Base Pay: $30 - $40 per hour

Outstanding organization seeks a highly organized and proactive individual with a passion for creating and maintaining client relationships. The Pr...

Outstanding organization seeks a highly organized and proactive individual with a passion for creating and maintaining client relationships. The Project Manager (non-IT) will lead and provide expert coordination to very visible, sensitive and multi-faceted projects. Responsible for setting strategic direction of projects and developing project plans. Provide high quality and cost effective project management and analytic support services. Projects assigned are broad in scope and may involve multiple functional areas and/or span across service areas. Position will exercise judgment within generally defined practices/policies in selecting methods and techniques for obtaining results.  

  • Act as liaison, problem solver, and facilitator.
  • Review and prepare meeting agenda, attend meetings to update on project status and progress.
  • Develop project documentation for senior executives and other key clients to facilitate sharing of project outcomes and best practices.
  • Generate reports.
  • 25% local travel.

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Staff Accountant

Los Angeles CA

Base Pay: $60-65K

Responsible for full cycle AP invoice process Confirm that purchase orders and invoices for all projects are accurately coded Manage employee e...

  • Responsible for full cycle AP invoice process
    • Confirm that purchase orders and invoices for all projects are accurately coded
  • Manage employee expense reimbursements
  • Month-end, quarter-end and year-end closing assistance including but not limited to:
    • Maintain the Inventory, Capital in Progress (CIP) and Fixed Asset (FA) ledgers; transfer projects from Inventory to CIP to FA
    • Perform balance sheet reconciliations
    • Prepare journal entries
  • Assist with AR invoice process
  • Interface with management in various departments, including engineering, sales operations, IT and legal
  • Aid with additional entities, data architecture, daily operational tasks, etc.
  • Ad hoc reporting and special project

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Communications Specialist

Fontana CA

Base Pay: $28 - $32 per hour

The successful candidate will provide communication plans and collaboration for designated programs and project activities. Primary responsibilitie...

The successful candidate will provide communication plans and collaboration for designated programs and project activities. Primary responsibilities include the design, creation, and implementation of communication roll-out materials delivered on schedule and on budget from inception to completion. The Communication Specialist will ensure all communication plans and materials are appropriate in style, layout aesthetics and tone for multiple audiences and are aligned with project milestones, company standards/ strategies, and corporate culture/ compliance/ goals/ strategies. 

  • Draft editorials, articles, small synopses in the company's Journal.
  • Write for daily, weekly, monthly, quarterly newsletter, as well as ad-hoc articles.
  • Collect, synthesize and translate data into easy to understand information.
  • Assist in streamlining niche content gathered from stakeholders and make readable for the layman, ensuring appropriate frontline and leadership communication.
  • Advise and counsel project leads and management on internal communications issues, road blocks, and/or opportunities as needed.

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Operations Analyst

Fontana CA

Base Pay: $17-20

We are seeking an Operations Analyst to work on a 6+ month contract with a major company in the healthcare industry.  Responsibilities: Coord...

We are seeking an Operations Analyst to work on a 6+ month contract with a major company in the healthcare industry. 

Responsibilities:

  • Coordinates and performs semi-routine data analysis, editing, and formatting to produce regular status reports, graphs, spreadsheets and presentation material.
  • Helps maintain and operates administrative databases and automated systems.
  • Responsible for coordination of recruitment postings and timekeeping for department.
  • Provides support for management in regards to leave management requests, and processing of new hires, transfers, and terminations.
  • Develops and produces standard and ad-hoc reports ensuring data accuracy and formatting.
  • May assist with development to track best practices/lessons learned in order to assure these are leveraged into comparable future projects.
  • Reconciles corporate card statements, out-of pocket expenses and mileage reimbursements using OneLink Expense System.
  • May assist in the tracking of department budget, makes recommendations based on data collected toward payroll and non-payroll and other related budgetary requirements.
  • Schedules meetings & makes commitments of manager's time based on personal knowledge of manager's workload and current issues of importance.
  • Assists with contacting administrative support services to arrange for coverage and schedule changes.

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Property Tax Associate

Torrance CA

Base Pay: $20-25

We are seeking a Property Tax Associate with 2-3 years of experience to work on a temporary assignment with a major company in the automotive indus...

We are seeking a Property Tax Associate with 2-3 years of experience to work on a temporary assignment with a major company in the automotive industry.

 

Responsibilities

  • File renditions while working with assessors and collectors
  • Use MS Office including Access and Excel to manage data
  • Work with department managers to complete projects as needed

 

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