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Office Coordinator

San Diego CA

Base Pay: DOE

Our client in the Sorrento Valley area is seeking an Office Coordinator to join their growing team. This client is in the property management indus...

Our client in the Sorrento Valley area is seeking an Office Coordinator to join their growing team. This client is in the property management industry and is looking for someone ideally with some experience in the science/tech related fields. This is a direct hire opportunity paying $50-55k depending on experience. Please read through the description below and apply today if this sounds like you!

Responsibilities:

  • Act as first point of contact for incoming guests and direct them accordingly
  • Answer all calls and transfer to the appropriate party
  • Make sure all guests have access cards for all building facilities
  • Responsible for opening and closing the on-site office
  • Handle tenant and vendor calls pertaining to leases, maintenance, etc.
  • Maintain and manage cleanliness and supplies of office and kitchen
  • Monitor and coordinate building activities, i.e. catering needs, birthdays, coordinate meetings etc.
  • Process work orders and keep detailed documentation of all tenant issues
  • Send out all tenant updates/memos
  • Monitor administrative and operational issues between departments and assist in resolving them
  • All other ad-hoc duties as assigned

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Human Resource Coordinator

Poway CA

Base Pay: non exempt

RemX has an exciting Direct Hire HR Coordinator for a large company located in the Poway area. This is a well-rounded opportunity: you will help wi...

RemX has an exciting Direct Hire HR Coordinator for a large company located in the Poway area. This is a well-rounded opportunity: you will help with the day to day HRIS system updates, initiating wellness programs, as well as some light recruitment, and assist the HR Generalists and Managers. If you are team and service oriented, you will LOVE working here! This position is paying 50-52k DOE. Apply today for immediate consideration!

JOB DESCRIPTION:

  • Assist a team of HR representatives with paperwork, employee files, updating HRIS system (Oracle), event planning, wellness program initiatives, and recruitment/scheduling
  • Data entry, filing, and scheduling with a high level of confidentiality
  • Conduct new hire/onboarding documents for incoming employees, serve as the first point of contact for the HR department, greeting ee’s, interviews and guests
  • Assist with all wellness initiatives, briefing new employees on benefits and other wellness program offerings
  • Enter sensitive information into company's HRIS
  • Assist with recruitment, drafting jobs and posting (Taleo), coordinating and scheduling interviewing with company Hiring Managers and HR
  • Assist HR Director and HR Culture representative with planning and coordinating employee events
  • Provide all around admin support to the team

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Payroll Supervisor

SAN DIEGO CA

Base Pay: DOE

Responsibilities: The Payroll Manager is responsible for managing the processing of multi-state payroll on a bi-weekly basis for 800+ employee...

Responsibilities:

The Payroll Manager is responsible for managing the processing of multi-state payroll on a bi-weekly basis for 800+ employees, and manage and develop the team of 3.

Job Duties:

  • Process multi-state bi-weekly payroll for 800+ employees
  • Manage and mentor the payroll team
  • Pull and review time from timekeeping system
  • Enter, correct, verify, and transmit payroll information in ADP Workforce Now
  • Process bonus and commissions spreadsheets and uploads
  • Calculate and print approved manual checks
  • Process stop-payments, direct deposit reversals, and voids as needed
  • Sort and distribute payroll checks to supervisors
  • Process employee garnishments, notify and respond to appropriate parties, and maintain spreadsheet for employee garnishment files
  • Review new hire files, direct deposit set-ups, federal/state W-4 changes, status changes, rate changes, terminations, and other various payroll changes
  • Approve payroll related documents in benefit system
  • Enter employee information into the payroll database and maintain employee files
  • Research, analyze, and resolve payroll discrepancies
  • Review accrual information related to vacation and sick time
  • Prepare reports (both ad-hoc and routine) as needed
  • Assist in preparation and mailing of year-end W-2 forms
  • Monitor inventory/stock of payroll related office supplies
  • File all documents related to payroll
  • Ensure all work is performed in compliance with Company Policies as well as local, state and federal collections laws 
  • Analytical and math skills to validate and perform certain payroll calculations
  • Recognize confidential information and maintain it in accordance with standard procedures.

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Senior Accountant

Poway CA

Base Pay: DOE

RemX has an immediate opening for a Senior Accountant for our client in the Poway area. This is a direct hire opportunity offering v...

RemX has an immediate opening for a Senior Accountant for our client in the Poway area. This is a direct hire opportunity offering very competitive pay! The ideal candidate will have 5+ years of experience as a Senior Accountant within a manufacturing environment for a publicly traded company and a Bachelor's Degree in Accounting, Finance, or related field. If your background is a match for this position, please apply now for immediate consideration!

Responsibilities:

  • Manage all aspects of the month-end close process including journal entry preparation, transaction entry into general ledger, and reporting in the ERP system.
  • Reconcile inventory and calculate manufacturing costs.
  • Prepare and track ongoing monthly accruals and executive spend.
  • Assist in creation of quarterly forecast and annual budget.
  • Review expense reports and analyze travel & entertainment spend.
  • Prepare general ledger account reconciliations.
  • Assist as needed in other areas of month-end close process.
  • Prepare ad hoc reporting and analysis.
  • Provide support for periodic audits.
  • Assist with Human Resource duties.

 

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Receptionist / HR Admin

Poway CA

Base Pay: Hourly

RemX is looking for a polished and people-oriented Receptionist / HR Admin to join our client in the manufacturing industry. The ideal candidate wi...

RemX is looking for a polished and people-oriented Receptionist / HR Admin to join our client in the manufacturing industry. The ideal candidate will be a motivated team-player with excellent customer service skills in order to serve as the first point of contact for a mid to large sized organization. Will additionally provide all around administrative support to the HR department. This is a temp to hire opportunity paying $17-19/hr located in the Poway area.

Responsibilities:

  • Corporate Receptionist duties: provide excellent customer service and greet all incoming visitors, answer incoming calls and route to appropriate parties, announce visitors to appropriate manager for interviews, meetings, and events
  • Provide administrative support to the HR team and other executives
  • Answer phones, screen calls, and transfer to the appropriate party
  • Help with coordinating company events and meetings; assist Safety committee with gathering appropriate forms and communicate information to employees
  • Data entry, filing, and scheduling sensitive HR documentation and new hire paperwork with a high level of confidentiality and discretion
  • Assist with collecting and auditing timecards. Assist with Benefit open enrollment and processing 401k paperwork
  • Enter sensitive information into the company’s HRIS
  • Assist with all other HR and administrative tasks as assigned

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Accounting / Office Assistant

SAN DIEGO CA

Base Pay: 22.00 per HOUR

We are looking for an Accounting / Admin Assistant to join the team of our client in the Pacific Beach area. This is a small, but busy, company in...

We are looking for an Accounting / Admin Assistant to join the team of our client in the Pacific Beach area. This is a small, but busy, company in the Property Management industry. The position is paying $18-22/hr DOE and a temp to hire (highly performance related) opportunity. Please apply now for immediate consideration.

Job duties

  • Assist the CFO with all accounting related duties; process AP invoices from Excel Spreadsheets, ensure AR is current and up to date, prepare financial statements for review
  • Assist with all general bookkeeping duties – must have experience in QuickBooks and be intermediate to advanced in Excel
  • When accounting duties are complete, given this is a small business the selected individual will wear multiple hats and help with general administrative duties
  • Administrative duties may include assisting with an high volume of property related purchases via online portals (HD supply etc.) for things like sinks, screen doors, and other property amenities – may help (can be trained) with Lease Administration
  • Provide administrative support as needed 

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Account Manager / Order Processor

El Cajon CA

Base Pay: 29.00

We have an exciting career opportunity with a well-established company in the East County area for an experienced Account Manager / Order Processor...

We have an exciting career opportunity with a well-established company in the East County area for an experienced Account Manager / Order Processor with previous experience working for a manufacturing company. Client offers a stable environment and culture (low turnover!), team oriented environment, and room for growth! This position is offering $25-29/hr, depending on experience and is on a temp to hire basis. We are seeking someone with strong leadership potential and soft-skills more seasoned in Corporate CSR role, this is NOT an entry level role; must be bilingual English/Spanish.

Please read through the description below and contact us today if this sounds like you.

Job Responsibilities:

  • Will be responsible for taking incoming orders and entering in company’s ERP system (SalesForce, SAP, previous CRM experience is required)
  • Will follow up with customers via email (business to business) and phones and provide stellar customer service regarding the status of orders and RMA’s – work closely with Materials Manager and procurement team for order status updates
  • Research and resolve customer issues and keep in constant communication with all departments within the company
  • Assist with admin responsibilities that may be assigned
  • This is a small but organized and busy team within a larger corporate environment, professionalism and team player attitude is desired – there are 4 other tenured CSR reps that split their territories (international and US business to business customers), this role is newly created to act, over time and upon training, as a lead to the team providing guidance, handling escalated calls but not managing performance.
  • This is a temp to hire opportunity – manufacturing onsite

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Payroll Specialist

San Diego CA

Base Pay: DOE

RemX is looking for a stellar Payroll Specialist for our client in the Del Mar area! This is a temp-to-hire position paying $60-65K per year. The i...

RemX is looking for a stellar Payroll Specialist for our client in the Del Mar area! This is a temp-to-hire position paying $60-65K per year. The ideal candidate will have 5+ years of multi state payroll experience, a degree in Accounting, Finance, or related field and be well versed in Ultipro Payroll systems. If your background meets these requirements please apply now for immediate consideration!

Job Description:

  • Process biweekly payroll for up to 800 employees in multiple states and countries utilizing Ultipro payroll system
  • Ensures compliance with statutory reporting and filing requirements
  • Support direct employee calls relating to support questions
  • Compile data from multiple payroll sources
  • Ensure work site reporting requests are handled timely
  • Manage certified payroll reporting requirements for government jobs
  • Prepares relevant weekly, monthly, quarterly and year-end reports
  • Prepares payroll account reconciliations and proposed corrections when necessary
  • Reconciliation of general ledger/payroll accounts

 

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Financial/Cost Analyst

Vista CA

Base Pay: 27.00 per HOUR

RemX is looking for a Financial/Cost Analyst for one of our great clients in North County.    You will play an integral role in accu...

RemX is looking for a Financial/Cost Analyst for one of our great clients in North County.    You will play an integral role in accurately reporting and analyzing our client's accounting records and performance.  This is a temporary role, but there could be an opportunity to convert. 

 

Analyst responsibilities:

  • Assist with budgeting, planning, and forecasting processes
  • Assist in the development, use, and application of updates for ERP
  • Assist with the building and maintenance of budgets at multiple levels ranging from departmental to business unit to operational divisions
  • Assist with monthly financial reporting
  • Assist with Cost Accounting and inventory analysis and valuation
  • Prepare monthly/quarterly variance analysis process (forecast to actual, year over year, and sequential comparisons)
  • Analyze trends in key metrics and drivers to facilitate the monthly review of actual financial results compared to the budgets
  • Identify, analyze and interpret meaningful financial trends and propose action plans for improvement

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Accounts Payable Specialist

SAN DIEGO CA

Base Pay: DOE

We are seeking an Accounts Payable Specialist for our client located near Downtown San Diego! You will be part of a large and dynamic Acc...

We are seeking an Accounts Payable Specialist for our client located near Downtown San Diego! You will be part of a large and dynamic Accounting team. This is a temp-to-hire position with a great company who offers even better benefits including an on-site gym, tuition reimbursement, and paid parking. If you have full cycle Accounts Payable experience including 3-way matching, please apply now for immediate consideration!

 

REQUIREMENTS: 

  • Process high volume full cycle Accounts Payables (up to 300 invoices per week – 3 way matching)
  • Process employee expense reports
  • Reply to vendor inquiries within 24 hours, provide excellent customer service
  • Set up new vendors in company software, ensure remit to address is correct etc
  • Analyze vendor accounts, extend payment terms when appropriate and necessary
  • Balance daily A/P processing, cash reports, and reconcile back accounts
  • Prepare journal entries for month end accruals
  • Process timely and accurate filing of forms 1099 and 1096
  • Process weekly check runs
  • Reconcile vendor statements

 

 

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Customer Service Rep

San Diego CA

Base Pay: 17.00 per HOUR

RemX is seeking a Receptionist/Customer Service Specialist to support our client in the Scripps Ranch area. We are looking for a self-starter who l...

RemX is seeking a Receptionist/Customer Service Specialist to support our client in the Scripps Ranch area. We are looking for a self-starter who loves to be on the phones, is empathetic with excellent communication skills and is reliable. This is a temp to hire opportunity paying $17/hr; the ideal applicant will be looking for a long-term home! Client is a well-established mid-sized company that has low-turnover and an excellent culture (casual work environment, frequent company events, competitive PTO and excellent benefits upon permanency!). Please read the description below and apply today for immediate consideration!

Job Responsibilities:

  • Be the primary point of contact for all incoming phone calls (approximately 60 or so per day) and maintain contact lists all while providing superior customer service
  • Act as a receptionist (not at a front desk) for any incoming visitors / interviewees / clients and direct to appropriate party
  • Take a high volume of incoming Order calls, escalate where necessary, data entry Order information into system
  • Prepare and distribute emails, memos and letters and provide light administrative support as necessary

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Accounts Receivable Specialist

SAN DIEGO CA

Base Pay: DOE

A growing nationwide organization has an Accounts Receivable Specialist opening in their Downtown San Diego location! The company offers...

A growing nationwide organization has an Accounts Receivable Specialist opening in their Downtown San Diego location! The company offers perks such as tuition reimbursement which could be a BIG plus for the right person as well as paid parking or bus/trolley pass and a gym on site. This is a great place to get started in or continue your career in Accounting! If you have full cycle, high volume experience with Accounts Receivable, we would love to speak with you. If you are interested in this position, please apply now for immediate consideration!

REQUIREMENTS

  • 2+ years or more of recent experience in full cycle Accounts Receivable
  • Accustomed to processing high volumes of invoices – up to 300 per week
  • Experience with the 3-step method including invoicing/billing, collecting checks, and posting to customer and G/L accounts
  • Ability to prepare month end reconciliations
  • Proficiency in Microsoft Office and ERP systems
  • Positive attitude and a team player

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Tax Senior

San Diego CA

Base Pay: DOE

RemX has a Tax Senior position open for direct hire in central San Diego. You will be responsible primarily for tax compliance and planning for bot...

RemX has a Tax Senior position open for direct hire in central San Diego. You will be responsible primarily for tax compliance and planning for both individual and entity clients in a wide variety of industries. Tax Seniors must have the ability to skillfully research and interpret tax laws and regulations.

In addition, the position requires Tax Seniors to manage staff on client engagements; plan, execute, direct, and complete complex tax projects in a wide variety of industries; provide innovative tax planning, consulting, and compliance expertise to clients; and maintain communication with clients to ensure client satisfaction.

 

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Trade Compliance Admin - Entry Level

Poway CA

Base Pay: DOE

RemX has an excellent temp to hire position available with a global client located in the Poway area. Our client is seeking an entry-leve...

RemX has an excellent temp to hire position available with a global client located in the Poway area. Our client is seeking an entry-level Trade Compliance Administrator to assist with a busy Compliance department. We are looking for someone that has some knowledge or experience with import and export policies. This is a contract to hire position paying $22-26/hr DOE. Apply today!

Responsibilities:

  • Maintain import and export compliance procedures and program documentation
  • Responsible for making sure import and export compliance is in accordance with US and international laws and regulations as well as company policies and procedures
  • Act as compliance liaison to sales reps, distributors, customers and other third parties
  • Assist in conducting periodic audits and implementing corrective action as needed
  • Prepare license applications, international permits, technical assistance agreements and other requests for licenses and approvals
  • Review import and export filings for accuracy and compliance
  • Any other trade compliance duties as assigned 

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Tax Manager

San Diego CA

Base Pay: DOE

RemX Specialty Staffing has an opportunity for a Tax Manager in central San Diego.    You will be responsible for individual, corporation...

RemX Specialty Staffing has an opportunity for a Tax Manager in central San Diego. 

 

You will be responsible for individual, corporation, partnership and fiduciary tax services for individual and entity clients in a wide variety of businesses. 

 

Responsibilities: 

•      Interacting with partners, staff and clients to provide tax planning, consulting, and compliance expertise; review of complex tax returns; working closely with partners and staff in client engagement management.

•    Manage, develop and train staff on tax projects and assess performance for engagement and year-end reviews.

•      Manages projects to budget.

•      Conduct review of complicated income tax returns to include corporate, partnership, trust, estate and individual clients.

•     Maintain communication with clients to ensure client satisfaction.

 

 

 

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Talent Acquisition Specialist

San Diego CA

Base Pay: 35.00 per YEAR

RemX has an excellent opportunity for a Talent Acquisition Specialist with a stable and growing company located in the Del Mar area. This position...

RemX has an excellent opportunity for a Talent Acquisition Specialist with a stable and growing company located in the Del Mar area. This position will be part of dynamic Recruitment and HR team; the selected applicant will be passionate, driven, have proven full-cycle recruitment experience influencing and partnering with Hiring Managers and approximately 5 years or more in house Corporate Recruitment Background. Competitive pay in a 90k plus or minus range DOE. Apply today if this sounds like you!

Job Responsibilities:

  • Actively recruit, screen resumes, interview, generate offer letters, and declination email/letters for applicants.  Online recruiting activities, job postings, networking.
  • Schedules meetings, interviews, training and coordinates associated logistics to include securing conference rooms, assuring appropriate configuration and IT support, and related details, including candidate travel and accommodations when required.
  • Partner with Hiring Managers throughout the recruitment process to assist and influence in writing job ads, providing market feedback on things like salary, skills, and engage them throughout the process
  • Partner with agency vendors as necessary
  • Compiles and creates employee files upon hiring new employees and ensures aligned with compliance requirements. Assist with new ATS implementation and other administrative duties
  • Provides top notch customer service to both employee and non-employee visitors.
  • Creates, organizes and maintains file systems and electronic document
  • Assist Talent Team with projects as needed

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Design Drafter

El Cajon CA

Base Pay: 24.00 per HOUR

RemX is seeking a DESIGN DRAFTER for their client in East San Diego County! This is a contract position paying $24/hr., and the...

RemX is seeking a DESIGN DRAFTER for their client in East San Diego County! This is a contract position paying $24/hr., and the ideal candidate will have at least 2 years of designing or drawing experience along with a bachelor’s degree in a related field. You will be creating drawings for buildings and architecture on a project basis. If your background aligns with these requirements, please apply now for immediate consideration!

 

JOB DESCRIPTION:

  • Produce drawings in the form of sketches and electronic format
  • Design parts based on descriptions from the engineering department
  • Be able to draw based off government and customer desired specifications
  • Draw using the DOD drawing guidelines
  • Calculate tolerance stack-ups to verify design accuracy
  • Work with other departments on final design review
  • Other duties as directed.

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Buyer

Poway CA

Base Pay: DOE

RemX has an excellent contract role available with a global client located in the Scripps Ranch area. Our client is seeking a Buyer...

RemX has an excellent contract role available with a global client located in the Scripps Ranch area. Our client is seeking a Buyer I to assist with a busy Purchasing department. Must have commodity industry experience with PCBA/Metal/Plastic Fabrication and technical understanding, ability to read schematic drawings and process PO transactions. This contract is paying $24-27/hr DOE. Apply today!

Job Responsibilities:

  • Follows-up on open purchase orders to ensure timely delivery. Expedites orders, as needed to meet departmental requirements.
  • Use ERP purchase requisitions to evaluate purchase needs.
  • Analyzes the requirements of the commodity, including preliminary specifications, preferred supplier, and date commodity is needed.
  • Research potential suppliers to determine if they meet the specified requirements, and advise the team of which suppliers to use
  • Obtains quotes, generates and processes requisitions, and maintain related records.
  • Recognize and escalate requests and issues appropriately.
  • Utilizes available reports to order materials/services as needed to ensure there are no delays due to material shortages.
  • Coordinate appropriate methods needed to distribute commodity in a cost effective manner.
  • Negotiates the best price, delivery and expiration date (when applicable) from vendors.
  • Maintains work area in a clean and orderly manner.

 

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Document Control Specialist

Poway CA

Base Pay: DOE

RemX is currently seeking a Document Control Coordinator for our client in Scripps Ranch. We are looking for someone with direct experien...

RemX is currently seeking a Document Control Coordinator for our client in Scripps Ranch. We are looking for someone with direct experience in a manufacturing/engineering environment. This is a contract to hire role paying $18-24/hr depending on experience. Please read through the description below and apply today for immediate consideration if you meet the qualifications!

Responsibilities:

  • Examines documents, such as blueprints, drawings, Engineering Change Orders (ECO’s), and specifications to verify completeness and accuracy of data
  • Processes all engineering and manufacturing documentation
  • Ability to understand and retrieve key supplier documentation from existing data storage repositories
  • Processes Engineering change request/orders
  • Prepares and audit reports and memorandums
  • Work with internal teams to resolve discrepancies and compile required changes to documents
  • Maintains Engineering Change Order Log, creates engineering part numbers and descriptions
  • Tracks drawing reviews and approvals to ensure they are processed appropriately and in a timely manner

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Product Account Manager

Vista CA

Base Pay: DOE

RemX has a client that is hiring for a Product Account Manager who is experience in developing and maintaining clients with a company that provides...

RemX has a client that is hiring for a Product Account Manager who is experience in developing and maintaining clients with a company that provides a technical product.

Your efforts will focus on increasing and maintaining a strong client base and providing exceptional level of service for their product questions, concerns, returns, warranty and any other inquiries.

 

Responsibilities:

  • Create strategies for new business in your territory to maximize your time
  • Negotiate contracts with clients
  • Track and report client activity
  • Maintain strong relationships with clients to provide an outstanding level of service
  • Provide product knowledge for clients and be the clients POC and Subject Matter Expert

 

 

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Mechanical Project Engineer

Vista CA

Base Pay: DOE

RemX has a client that is hiring for a Project Manager - Mechanical Engineer.   They are looking for someone who has an Engineering background...

RemX has a client that is hiring for a Project Manager - Mechanical Engineer.

 

They are looking for someone who has an Engineering background and experience planning, organizing and monitoring the stages of product realization through facilitation and tracking through completion.

 


Responsibilities:

·       Work closely with product managers for clear and concise direction on approvals and submittals from the client.

·       Analysis of timing regarding parts availability

·       Track and report client activity

·       Monitor and drive all product managers to meet deadlines for their required activities for the product development process

·       Provide product knowledge as needed for the clients POC and Subject Matter Expert

·       Identify and adjust accordingly any next actions needed during the product development process using your engineering expertise.

 

 

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Property Administrator

San Diego CA

Base Pay: DOE

Our client in the UTC area is seeking a Property Administrator, preferably with some commercial real estate experience though high end residential...

Our client in the UTC area is seeking a Property Administrator, preferably with some commercial real estate experience though high end residential background may be applicable as well, to join their dynamic team on a Direct Hire basis. Pay is $55-65k (DOE) and this role will be sitting at a corporate office. Client manages Class A buildings! If this sounds like you, please apply today for more information!

Responsibilities:

  • Manage tenant notification memos and emails as needed
  • Support the CPM and Leasing coordinator with administrative and accounting duties
  • Prepare and manage all service contracts (both tenants and vendors)
  • Assist with planning tenant events, parties, gifts, etc.
  • Prepare and maintain monthly financial reports/ budget tracking
  • Handle work requests from tenants, enter the work orders into the system and follow through until complete and tenants are satisfied
  • Manages records and files of current tenants
  • Create and maintain/audit purchase orders
  • Research and send invoices to corporate
  • Assist with amenities including, conference spaces, gardens, fitness centers, etc.

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Loan Processor

San Diego CA

Base Pay: DOE

RemX is looking for experienced mortgage professionals to fill our open roles with clients in the banking industry. We currently have openings...

RemX is looking for experienced mortgage professionals to fill our open roles with clients in the banking industry. We currently have openings for a Loan Assistant, Loan Officer, and Doc Drawer with pay ranges from $18-24/hr depending on the role and experience. If you have previous experience with loans and are interested in hearing about these opportunities please apply today! 

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