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Office Coordinator

San Diego, CA

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Description

Our client in the Sorrento Valley area is seeking an Office Coordinator to join their growing team. This client is in the property management industry and is looking for someone ideally with some experience in the science/tech related fields. This is a direct hire opportunity paying $50-55k depending on experience. Please read through the description below and apply today if this sounds like you!

Responsibilities:

  • Act as first point of contact for incoming guests and direct them accordingly
  • Answer all calls and transfer to the appropriate party
  • Make sure all guests have access cards for all building facilities
  • Responsible for opening and closing the on-site office
  • Handle tenant and vendor calls pertaining to leases, maintenance, etc.
  • Maintain and manage cleanliness and supplies of office and kitchen
  • Monitor and coordinate building activities, i.e. catering needs, birthdays, coordinate meetings etc.
  • Process work orders and keep detailed documentation of all tenant issues
  • Send out all tenant updates/memos
  • Monitor administrative and operational issues between departments and assist in resolving them
  • All other ad-hoc duties as assigned

Job Requirements

  • Bachelor’s degree is a firm requirement for this position
  • 5+ years of office experience, preferably in the science/tech related fields
  • Professional attitude and maintain confidentiality on sensitive subjects
  • Must be highly organized with strong attention to detail
  • Excellent verbal and written communications with the ability to build relationships with individuals at all levels
  • Multi-tasker who works well under pressure
  • Proficient in MS Office programs
  • Experience with Keynote is a plus
  • Able to work occasional part time hours as needed
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