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Administrative Assistant

Pasadena, CA

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Description

Highly regarded organization has an IMMEDIATE OPENING for a highly professional and detail-oriented individual who will provide administrative support within a high volume, fast-paced office environment. Will perform data entry or updating of department database(s) with highly confidential information as well as follow-though on action items to completion. Looking for mid-level assistants.  

  • Compose letters, prepare reports for manager review.
  • Maintain confidential department files and records; heavy data entry.
  • Review/screen calls and mail.
  • Complete special projects/ad-hoc reports.
  • Research issues and troubleshoot or provide recommendations.
  • Other duties as assigned.

Job Requirements

  • Bachelor degree preferred
  • 2 - 4 years of administrative or operation support experience
  • Advanced writing, reading and math skills
  • Ability to respond to top level management inquiries and assemble highly confidential/sensitive information
  • Strong customer service skills required to communicate effectively with all levels of management (internal or external)
  • Proficiency in Word, Excel, Outlook
  • Ability to multi-task in a collaborative team environment
  • Strong attention to detail and follow-through skills
  • Ability to troubleshoot administrative / operational issues
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