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Administrative Assistant

Carlsbad CA

Base Pay: 18.00-19.00

Our client, a global organization with one of their main offices in Carlsbad, is seeking a dynamic administrative assistant to assist their warehou...

Our client, a global organization with one of their main offices in Carlsbad, is seeking a dynamic administrative assistant to assist their warehouse staff. Must be comfortable working in a warehouse but this is an Administrative Assistant position, paying $18-19/hr. Excellent company culture; they pride themselves on their Customer Service in all departments and positions.

Responsibilities

  • Will be assisting the warehouse team (staff of 8) and Warehouse Manager with paperwork for packing slips, invoices, etc.
  • Scheduling and dispatching for trucks; answering phones and calling customers to ensure deliveries
  • Data entry, scan, and track all applicable shipping and receiving paperwork into companies Software
  • Investigate and correct discrepancies in SAP as needed
  • Liaison for the warehouse and other departments 

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Loan Processor

San Diego CA

Base Pay: 19.00-24.00

RemX has an immediate need for an experienced Loan Processor to fulfill a long term contract position with our banking client located in the Scripp...

RemX has an immediate need for an experienced Loan Processor to fulfill a long term contract position with our banking client located in the Scripps Ranch area, pay is $19-24/hr DOE. Apply now for immediate consideration!

Details:

  • This role is open due to a high volume of loans in pipeline. It may be long term if client’s volume remains high! We have had many team members hired long term.
  • This role is located in a corporate banking environment supporting loans from bank branches CA wide with processing Refinanced loans and Purchase
  • Request necessary documents from borrowers and prepare verification 
  • Pre-qualify borrowers and establish loan application eligibility 
  • Must have retail Loan Processing experience in the mortgage industry
  • Present recommendations to underwriter and committee review for approval/denial of loan files 

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Collections Associate

San Diego CA

Base Pay: 15.00 per HOUR

RemX is seeking Collection Associates for an exciting opportunity with a well-established company in East County. This position is a cont...

RemX is seeking Collection Associates for an exciting opportunity with a well-established company in East County. This position is a contract expected to last approximately 6 months and is paying $15/hr. The ideal candidate will have some prior customer service experience (preferably on phones).

Responsibilities:

  • High volume calls providing excellent customer service
  • Reviewing open accounts for collection efforts
  • Collect customer payments in accordance with payment due dates
  • Responding to inquiries on general account information
  • Coordinate with customers and sales team members to help resolve any billing disputes
  • Keep detailed records of all calls and status of all disputes
  • Provide timely follow up

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Sr CSR - Team Lead

El Cajon CA

Base Pay: 28.00

RemX has an exciting career opportunity with a well-established company in the East County area for an experienced Sr Customer Service Representati...

RemX has an exciting career opportunity with a well-established company in the East County area for an experienced Sr Customer Service Representative with previous experience working for a manufacturing company. Client offers a stable environment and culture (low turnover!), team oriented environment, and room for growth! This position is offering $23-28/hr, depending on experience and is on a temp to hire basis. We are seeking someone with hands on experience in a Corporate CSR role, this is NOT a call center or entry level position; must be bilingual English/Spanish; Bachelor's Degree required.

Please read through the description below and contact us today if this sounds like you.

Job Responsibilities:

  • Will be responsible for taking incoming orders and entering in company’s ERP system (SalesForce, SAP, previous CRM experience is required)
  • Will follow up with customers via email (business to business) and phones and provide stellar customer service regarding the status of orders and RMA’s – work closely with Materials Manager and procurement team for order status updates; B2B orders can total 50k to 1mil per order and professional communication skills are a must
  • Research and resolve customer issues and keep in constant communication with all departments within the company
  • Assist with admin responsibilities that may be assigned
  • This is a small but organized and busy team within a larger corporate environment, professionalism and team player attitude is desired – there are 4 other tenured CSR reps that split their territories (international and US business to business customers), this role is newly created to act, over time and upon training, as a lead to the team providing guidance and handling escalated calls but not managing performance.
  • This is a temp to hire opportunity – manufacturing onsite

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Property / Facilities Assistant

San Diego CA

Base Pay: 60-65k

Our client in the UTC area is seeking a Property / Facility Assistant, preferably with some commercial real estate experience though facilities or...

Our client in the UTC area is seeking a Property / Facility Assistant, preferably with some commercial real estate experience though facilities or high-end administrative experience in a Life Sciences organization is applicable experience as well, to join their dynamic team on a Direct Hire basis. This is an excellent career opportunity with a growing organization paying $60-65k (DOE). Client manages Class A buildings! If you have relative background and a Bachelors’ Degree, we want to hear from you!

Responsibilities:

  • Manage tenant notification memos and emails as needed
  • Support the CPM and Leasing coordinator with administrative and accounting duties
  • Prepare and manage all service contracts (both tenants and vendors)
  • Assist with planning tenant events, parties, gifts, etc.
  • Prepare and maintain monthly financial reports/ budget tracking
  • Handle work requests from tenants, enter the work orders into the system and follow through until complete and tenants are satisfied
  • Manages records and files of current tenants
  • Create and maintain/audit purchase orders
  • Research and send invoices to corporate
  • Assist with amenities including, conference spaces, gardens, fitness centers, etc.

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Customer Service Representative

SAN DIEGO CA

Base Pay: DOE

RemX has an exciting career opportunity with a well-established company in the Mira Mesa area for an experienced Customer Service / Order Entr...

RemX has an exciting career opportunity with a well-established company in the Mira Mesa area for an experienced Customer Service / Order Entry Representative with previous experience working for a Life Science company! Company offers a wonderful culture, team oriented environment, and room for growth! This position is offering $20-25 an hour, depending on experience and is on a temp to hire basis. If you’re passionate about working for an organization that is innovative with science that helps people, this is the company for you!

Please read through the description below and contact us today if this sounds like you.

Job Responsibilities:

  • Will be responsible for taking incoming orders and entering in company’s ERP system (SalesForce, SAP, previous CRM experience is highly desired)
  • Will follow up with customers via email (business to business) and phones and provide stellar customer service regarding the status of orders and RMA’s
  • Research and resolve customer issues and keep in constant communication with all departments within the company
  • Assist with admin responsibilities that may be assigned
  • This is a small but organized and busy team within a larger corporate environment, professionalism and team player attitude is desired
  • This is a temp to hire opportunity with room for a salary review upon permanency (performance related)

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Document Control Specialist

Poway CA

Base Pay: 18.00-24.00

RemX is currently seeking a Document Control Coordinator for our client in Scripps Ranch. We are looking for someone with direct experien...

RemX is currently seeking a Document Control Coordinator for our client in Scripps Ranch. We are looking for someone with direct experience in a manufacturing/engineering environment. This is a contract to hire role paying $18-24/hr depending on experience. Please read through the description below and apply today for immediate consideration if you meet the qualifications!

Responsibilities:

  • Examines documents, such as blueprints, drawings, Engineering Change Orders (ECO’s), and specifications to verify completeness and accuracy of data
  • Processes all engineering and manufacturing documentation
  • Ability to understand and retrieve key supplier documentation from existing data storage repositories
  • Processes Engineering change request/orders
  • Prepares and audit reports and memorandums
  • Work with internal teams to resolve discrepancies and compile required changes to documents
  • Maintains Engineering Change Order Log, creates engineering part numbers and descriptions
  • Tracks drawing reviews and approvals to ensure they are processed appropriately and in a timely manner

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Design Drafter

El Cajon CA

Base Pay: 24.00 per HOUR

RemX is seeking a DESIGN DRAFTER for their client in East San Diego County! This is a contract position paying $24/hr., and the...

RemX is seeking a DESIGN DRAFTER for their client in East San Diego County! This is a contract position paying $24/hr., and the ideal candidate will have at least 2 years of designing or drawing experience along with a bachelor’s degree in a related field. You will be creating drawings for buildings and architecture on a project basis. If your background aligns with these requirements, please apply now for immediate consideration!

JOB DESCRIPTION:

  • Produce drawings in the form of sketches and electronic format
  • Design parts based on descriptions from the engineering department
  • Be able to draw based off government and customer desired specifications
  • Draw using the DOD drawing guidelines
  • Calculate tolerance stack-ups to verify design accuracy
  • Work with other departments on final design review
  • Other duties as directed.

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Accounting/Office Assistant

SAN DIEGO CA

Base Pay: 18.00-22.00

We are looking for an Accounting / Admin Assistant to join the team of our client in the Pacific Beach area. This is a small, but bu...

We are looking for an Accounting / Admin Assistant to join the team of our client in the Pacific Beach area. This is a small, but busy, company in the Property Management industry. The position is paying $18-22/hr DOE and a temp to hire (highly performance related) opportunity. Please apply now for immediate consideration.

Job duties

  • Assist the CFO with all accounting related duties; process AP invoices from Excel Spreadsheets, ensure AR is current and up to date, prepare financial statements for review
  • Assist with all general bookkeeping duties – must have experience in QuickBooks and be intermediate to advanced in Excel
  • When accounting duties are complete, given this is a small business the selected individual will wear multiple hats and help with general administrative duties
  • Administrative duties may include assisting with an high volume of property related purchases via online portals (HD supply etc.) for things like sinks, screen doors, and other property amenities – may help (can be trained) with Lease Administration
  • Provide administrative support as needed 

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HR Assistant

Carlsbad CA

Base Pay: 18.00-20.00

RemX is currently seeking an HR Assistant for a dynamic and Customer Service driven company in the Carlsbad area. This client i...

RemX is currently seeking an HR Assistant for a dynamic and Customer Service driven company in the Carlsbad area. This client is big on Company culture, they celebrate holidays and give back to their employees with pizza parties and other fun events. If you are team and service oriented, you will LOVE working here! This is a temp to hire opportunity with growth potential paying 18-20/hr.

JOB DESCRIPTION:

  • Assist a team of 4 HR representatives with paperwork, employee files, event planning, and recruitment/scheduling
  • Position sits at a front desk but there is an auto sign in so you will be able to go to the HR area as needed for meetings and information
  • Data entry, filing, and scheduling with a high level of confidentiality
  • Conduct new hire/onboarding documents, I9, employee files, new hire orientations
  • Compile employee lists containing birthday announcements, company events, and various criteria for department managers
  • Enter sensitive information into company's HRIS
  • Assist HR Director and HR Culture representative with planning and coordinating employee events
  • Help process HR Invoices

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Senior Accountant

Poway CA

Base Pay: DOE

RemX has an immediate opening for a Senior Accountant for our client in the Poway area. This is a direct hire opportunity offer...

RemX has an immediate opening for a Senior Accountant for our client in the Poway area. This is a direct hire opportunity offering very competitive pay! The ideal candidate will have 5+ years of experience as a Senior Accountant within a manufacturing environment for a publicly traded company and a Bachelor's Degree in Accounting, Finance, or related field. If your background is a match for this position, please apply now for immediate consideration!

Responsibilities:

  • Manage all aspects of the month-end close process including journal entry preparation, transaction entry into general ledger, and reporting in the ERP system.
  • Reconcile inventory and calculate manufacturing costs.
  • Prepare and track ongoing monthly accruals and executive spend.
  • Assist in creation of quarterly forecast and annual budget.
  • Review expense reports and analyze travel & entertainment spend.
  • Prepare general ledger account reconciliations.
  • Assist as needed in other areas of month-end close process.
  • Prepare ad hoc reporting and analysis.
  • Provide support for periodic audits.
  • Assist with Human Resource duties.

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Human Resources Admin

Poway CA

Base Pay: 17.00-19.00

RemX is looking for a polished and people-oriented Receptionist / HR Admin to join our client in the manufacturing industry. The ideal ca...

RemX is looking for a polished and people-oriented Receptionist / HR Admin to join our client in the manufacturing industry. The ideal candidate will be a motivated team-player with excellent customer service skills in order to serve as the first point of contact for a mid to large sized organization. Will additionally provide all around administrative support to the HR department. This is a temp to hire opportunity paying $17-19/hr located in the Poway area.

Responsibilities:

  • Corporate Receptionist duties: provide excellent customer service and greet all incoming visitors, answer incoming calls and route to appropriate parties, announce visitors to appropriate manager for interviews, meetings, and events
  • Provide administrative support to the HR team and other executives
  • Answer phones, screen calls, and transfer to the appropriate party
  • Help with coordinating company events and meetings; assist Safety committee with gathering appropriate forms and communicate information to employees
  • Data entry, filing, and scheduling sensitive HR documentation and new hire paperwork with a high level of confidentiality and discretion
  • Assist with collecting and auditing timecards. Assist with Benefit open enrollment and processing 401k paperwork
  • Enter sensitive information into the company’s HRIS
  • Assist with all other HR and administrative tasks as assigned

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Financial Analyst

san diego CA

Base Pay: DOE

RemX is looking for a Financial Analyst for one of our great clients.  You will play an integral role in accurately reporting and analyzing ou...

RemX is looking for a Financial Analyst for one of our great clients.  You will play an integral role in accurately reporting and analyzing our client's accounting records and performance.

Financial Analyst responsibilities:

  • Assist with budgeting, planning, and forecasting processes
  • Assist in the development, use, and application of updates utilizing Microsoft Excel
  • Assist with the building and maintenance of budgets at multiple levels ranging from departmental to business unit to operational divisions
  • Assist with the building and maintenance of monthly reporting of divisional activities with direction from the FP&A manager
  • Prepare monthly/quarterly variance analysis process (forecast to actual, year over year, and sequential comparisons)
  • Analyze trends in key metrics and drivers to facilitate the monthly review of actual financial results compared to the budgets
  • Identify, analyze and interpret meaningful financial trends and propose action plans for improvement

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Accounts Payable Specialist

SAN DIEGO CA

Base Pay: 20-22

We are seeking an Accounts Payable Specialist for our client located near Downtown San Diego! You will be part of a large and d...

We are seeking an Accounts Payable Specialist for our client located near Downtown San Diego! You will be part of a large and dynamic Accounting team. This is a temp-to-hire position with a great company who offers even better benefits including an on-site gym, tuition reimbursement, and paid parking. If you have full cycle Accounts Payable experience including 3-way matching, please apply now for immediate consideration!

 

REQUIREMENTS: 

  • Process high volume full cycle Accounts Payables (up to 300 invoices per week – 3 way matching)
  • Process employee expense reports
  • Reply to vendor inquiries within 24 hours, provide excellent customer service
  • Set up new vendors in company software, ensure remit to address is correct etc
  • Analyze vendor accounts, extend payment terms when appropriate and necessary
  • Balance daily A/P processing, cash reports, and reconcile back accounts
  • Prepare journal entries for month end accruals
  • Process timely and accurate filing of forms 1099 and 1096
  • Process weekly check runs
  • Reconcile vendor statements

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Office Coordinator

San Diego CA

Base Pay: 50-55k

Our client in the Sorrento Valley area is seeking an Office Coordinator to join their growing team. This client is in the property manage...

Our client in the Sorrento Valley area is seeking an Office Coordinator to join their growing team. This client is in the property management industry and is looking for someone ideally with some experience in the science/tech related fields. This is a direct hire opportunity paying $50-55k depending on experience. Please read through the description below and apply today if this sounds like you!

Responsibilities:

  • Act as first point of contact for incoming guests and direct them accordingly
  • Answer all calls and transfer to the appropriate party
  • Make sure all guests have access cards for all building facilities
  • Responsible for opening and closing the on-site office
  • Handle tenant and vendor calls pertaining to leases, maintenance, etc.
  • Maintain and manage cleanliness and supplies of office and kitchen
  • Monitor and coordinate building activities, i.e. catering needs, birthdays, coordinate meetings etc.
  • Process work orders and keep detailed documentation of all tenant issues
  • Send out all tenant updates/memos
  • Monitor administrative and operational issues between departments and assist in resolving them
  • All other ad-hoc duties as assigned

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