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Marketing Administrative Assistant

Hialeah, FL

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Description

Reputable Organization in the Hialeah/Miami Gardens area is seeking for an experienced Marketing Administrative Assistant to provide complex administrative support to President in a fast pace environment.

Must be able to demonstrate excellent communication, interpersonal and organization skills and role models confidentiality about operations activities.

MARKETING ADMINISTRATIVE ASSISTANT DUTIES AND RESPONSIBILITIES:

  • Coordinates on-site and off-site meetings (including conference arrangements, materials, lunches, etc.) as appropriate.
  • Handles FedEx needs as well as facilitates inter-company and external mailing activities.
  • Able to be trained as a super user related to department multi-functional copier/scanner/fax machine and point of contact when supplies or service are needed.
  • Assist with Marketing related projects, presentations, flyers, etc.
  • Coordinates and completes various projects such as reviewing and preparing reports, spreadsheets, meeting agendas and / or minutes, financial and accounting information and presentations materials (including handouts, PowerPoint presentations, etc.).
  • Contributes ideas and suggestions relevant to collecting and / or analyzing data, preparing and / or reviewing information for executive or senior management.
  • Coordinates travel arrangements and related needs for directors when requested.
  • Keeps conference rooms and / or training rooms neat and orderly before and after meetings. Rearranges room for appropriate configuration for meetings/training, as needed.

Job Requirements

Marketing Administrative Assistant requirements:

  • Excellent communication skills (verbal and written, with emphasis on grammatical skills)
  • Excellent interpersonal skills
  • Excellent organizational and time management skills
  • Ability to work with minimal direction/supervision
  • Ability to handle confidential information
  • Ability to work on multiple tasks/deadlines
  • Excellent professional demeanor and behavior
  • Ability to support multiple persons with minimal direction/supervision; ability or prioritize or re-prioritize as needed
  • Ability to have some flexibility with schedule
  • Ability to work in a fast-paced work environment
  • MUST BE PROFICIENT WITH WORD, EXCEL, POWERPOINT
  • MARKETING EXPERIENCE A MUST
  • Bilingual English/Spanish

 

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