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Bilingual Administrative Assistant

Opa Locka, FL

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Description

Reputable Organization in the Food Distribution industry in Opa-Locka/ Hialeah areas is seeking for an experienced Administrative Assistant to provide Administrative Support to the VP of Operations Support and General Manager.

Must be able to demonstrate excellent communication, interpersonal and organization skills and role models confidentiality about operations activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Manages calendar for VP of Operations Support through prioritization of scheduling requests, handling logistical details and with meeting preparation assistance.

  • Coordinates on-site and off-site meetings (including conference arrangements, materials, lunches, etc.) as appropriate.
  • Handles FedEx needs as well as facilitates intercompany and external mailing activities.
  • Coordinates and completes various projects such as reviewing and preparing reports, spreadsheets, meeting agendas and presentations materials (including handouts, PowerPoint presentations, etc.).
  • Contributes ideas and suggestions relevant to collecting and / or analyzing data, preparing and / or reviewing information for executive or senior management.    
  • Coordinates travel arrangements and related needs for VP and directors when requested.
  • Other duties as assigned.
  • Bilingual English/Spanish

Schedule - Monday/Friday 

Job Requirements

  • Excellent communication skills (verbal and written, with emphasis on grammatical skills)
  • Excellent interpersonal skills
  • Excellent organizational and time management skills
  • Ability to work with minimal direction/supervision
  • Ability to handle confidential information
  • Ability to work on multiple tasks/deadlines
  • Excellent professional demeanor and behavior
  • Ability to support multiple persons with minimal direction/supervision; ability or prioritize or reprioritize as needed
  • Ability to have some flexibility with schedule
  • Ability to work in a fast-paced work environment
  • Bilingual English/Spanish
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