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Administrative Assistant - Los Angeles 90039

Los Angeles, CA

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Description

Administrative Assistant

This position will perform admin functions including, but not limited, to the following:

1. Provide administrative support such as scanning, copying, printing, assisting with meetings, company events, preparation of meetings

2. Prepare several reports utilizing Microsoft Excel on a regular basis (e.g., weekly report, vacancy report, etc.)

3. Coordinate with various team members and generate reports as per co-worker’s needs

4. Assist with expenditure approvals from outside management companies and Asset managers

5. Manage meetings, calendar appointments, coordinate lunch for various office staff members

6. Answer phone calls and emails; handle incoming and outgoing communications

7. Manage agendas/travel arrangements/appointments etc. for colleagues

8. Consistently and timely take care of weekly, monthly, quarterly and yearly tasks assigned

9. Maintain accurate records of documents received and sent out, file documents (hard and soft copies)

10. Assist in marketing efforts for properties that need extra assistance or don’t have ongoing marketing

11. Be the liaison between team members and outside vendors/clients and consistently follow up on projects, tasks, or deadlines, as needed

12. Perform other functions as may be required by the job or as directed by management

Job Requirements: 1. Excellent computer skills – Internet usage, MS Outlook, MS Word, MS Excel, and Adobe Acrobat; knowledge of Yardi is a plus (but not necessary) 2. Must be able to type 45 WPM 3. Must be organized and detail oriented in their day to day tasks 4. Proficient in time management, multitasking, and prioritizing tasks as needed 5. Must be solution-driven and possess a good, professional attitude 6. Outstanding communication skills (both written and verbal); bi-lingual in English and Spanish a plus (but not necessary) 7. Must have completed high school and at least 2 years of college

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