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Administrative Assistant

Pasadena, CA

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Outstanding organization seeks a highly professional and talented individual who will provide administrative support within a high volume, fast-paced office environment. Will deal with complex and confidential departmental information. Looking for mid-level assistants. – Partial Remote –

  • Organize and schedule project meetings, events and materials such as agendas, timelines, reports and presentations.
  • Take meeting minutes.
  • Compose letters, prepare reports for manager review.
  • Maintain confidential department files and records. Maintain managers/executives calendars; arranging meetings, conferences and travel itineraries.
  • Review/screen calls and mail.
  • Complete special projects/ad-hoc reports.
  • Research issues and provide recommendations.
  • Other duties as assigned.

Job Requirements

  • 4-year Bachelor degree preferred
  • 3-5 years of administrative or operation support experience
  • Advanced writing, reading and math skills
  • Ability to respond to top level management inquiries and assemble highly confidential/sensitive information
  • Strong customer service skills required to communicate effectively with all levels of management (internal or external)
  • Proven experience preparing management reports and expense reports
  • Proficiency in Word, Excel, PowerPoint, Outlook
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