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Operations Administrative Specialist

San Diego, CA

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A San Diego based life-science organization has more then doubled in size over the past year and are contining to expand.  They are seeking a ADMINISTRATIVE SUPPORT for their Operations and Facilities team.

  • Job Title:  Operations Administrative Specialist
  • Industry: Life Science / Biotech
  • Reports to:  Sr. Operations Manager
  • Location: Poway – 100% On-site
  • Hours: TBD - 40 hours per week M-F
  • Pay: depends on experience, approx. $20-25/hr
  • Target timeline to start this position: Within the next week
  • Summery of role: General office and operations support for the Corporate offices and the Lab team.

Duties include:

  • Prepare cubicle space for new hires to provide a warm welcome for incoming team members including providing office supplies.
  • Manage inventory of supplies and order facilities supplies including Office Depot, Costco,etc. for all locations
  • Stock breakrooms, coffee stations, and copy areas for all locations
  • Distribute incoming mail and prepare company shipments and labeling according to established policies; serve as backup for receiving deliveries
  • Prepare invoices for approval for payment
  • Mail out checks for accounting
  • Assist with other duties as needed
  • Responsible for conference room setup and breakdown for company meetings,including catering
  • Assist with company events; happy hours, holiday party, employee appreciations, etc. 

Job Requirements

Skills and Requirements:

  • Minimum of 2 years of office / clerical experience
  • Familiar with basic office equipment such as copier machine and printer 
  • Proficient in MS office software including MS Office 365 / SharePoint. 
  • Associates Degree preferred 
  • Experience working in a Biotech / Life Science is a plus!
  • Strong attention to detail 
  • Ability to travel between multiple San Diego sites as needed


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