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Administrative Assistant

Tustin, CA

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Description

Outstanding organization seeks a highly professional and talented individual who will provide high-level administrative support within fast-paced corporate environment. Will typically deal with complex and confidential departmental information and heavy calendaring.

  • Organize and schedule project meetings, events and materials such as agendas, timelines, reports and presentations.
  • Take meeting minutes.
  • Compose letters, prepare reports for manager review.
  • Maintain confidential department files and records. Maintain managers/executives calendars; arranging meetings, conferences and travel itineraries.
  • Review/screen calls and mail.
  • Complete special projects/ad-hoc reports.
  • Research issues and provide recommendations.
  • Other duties as assigned.

Job Requirements

  • 4-year Bachelor degree
  • 5-7 years of experience providing administrative or operation support to upper or executive management
  • Advanced writing, reading and math skills
  • Ability to respond to top level management inquiries and assemble highly confidential/sensitive information
  • Strong customer service skills required to communicate effectively with all levels of management (internal or external)
  • Proven experience preparing management reports and expense reports
  • Proficiency in Word, Excel, PowerPoint, Outlook, Teams
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