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Project Admin Assistant

Knoxville, TN

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Description

Downtown Knoxville company is seeking a Project Admin Assistant.

This is contract to hire opportunity! The hours are Monday-Friday from 8am-5pm.  

Company does offer an excellent benefit package which includes; medical, dental,401(k) vacation, and holiday pay.

 

RESPONSIBILITIES:

  • Generate, track, and complete all necessary subcontracts, bonds, and other project functions, including but not limited to, change orders.
  • Be familiar with state construction requirements and lien procedures.
  • Maintain project documents with a standardized filing system and server.
  • Answer calls from vendors and/or clients.
  • Gather and assemble supporting documents for Project Manager, including cost reports, vendor invoices, timecards, visa expense reports, and other necessary documentation.
  • Manage project requirements, including cost tracking, as needed.
  • Participate in meetings, taking and publishing necessary minutes.
  • Process project close out documents.
  • Track, manage, and process purchase orders and invoices as necessary.
  • Complete all necessary accounts receivable invoicing.
  • Other general office and clerical duties as needed.

QUALIFICATIONS:

  • Must have at least 3 to 5 years’ experience in a construction environment.
  • Basic understanding of necessary accounting principles and processes.
  • Attention to detail and math skills are essential.
  • Extensive use of Microsoft Office.  (This job uses Excel on a daily basis.)
  • Proficient in copying/moving files and creating directories in a Windows environment.
  • Strong organizational skills with the ability to prioritize responsibilities with limited supervision.
  • Capable of working in a fast-paced atmosphere, with the ability to assist the project team in directing the flow of office procedures for timely distribution and coordination.
  • Must be detail-oriented and self-motivated.
  • Knowledge of general office procedures.
  • Excellent oral and written communication skills.
  • Must have the ability to resolve problems efficiently.
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