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Office Assistant

Chicago, IL

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Description

We have an immediate opening for an Office Assistant for a reputable insurance company located in Chicago, IL.    

Responsibilities

  • Oversee reception area, ensure visitors are made to feel welcome, properly announce visitors with appointments to the appropriate individual in a timely manner 
  • Scan, audit and purge files
  • Scan incoming faxes to proper queues, scan incoming claims and underwriting mail, sort and deliver incoming mail, process outgoing mail, and print online UPS labels for overnight mail deliveries
  • Proactively order office, break room and facility supplies 
  • Arrange seating, and tables for meeting and prepare workstations for new hires
  • Regularly check all assigned buildings for facilities issues (i.e. lighting, cleaning, carpet, etc.)

Job Requirements

  •  High school graduate/equivalent 
  • Some college preferred
  • 1-2 years office or related experience
  • Insurance experience preferred
  • Strong customer service skills
  • Strong verbal and written communication skills
  • Basic proficiency in Microsoft Office (Word, Excel, Outlook)
  • Strong team player and self-starter who can work independently with little direction
  • Good organizational skills and the ability to manage multiple projects at once
  • Flexibility and attention to detail
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