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Executive Assistant

Irvine, CA

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Description

Data Communication company is need of an Executive Assistant who is skilled, detail oriented, who will provide support to C-level Executives.  Temp to hire. Located in Irvine   Offering between $26-30/hr.  

Executive Assistant Duties:

  • Assist SVP level executives with calendaring, booking travel, and other daily tasks
  • Facilitate interviews, new hire onboarding, and employee seating for the HR team
  • Event Management (Prep and reserve conference rooms, organize catering, etc.)
  • Serve as a supportive team member to other admins
  • Office management duties such as greeting guests, managing office supplies, coordinating with vendors, and handling incoming calls
  • General clerical duties include photocopying, shipping and mailing; opening, sorting and distributing incoming correspondence
  • Maintain office environment (cleanliness, stocking, etc.)
  • Serve as the main contact for the office management team; utilize online portal for maintenance request
  • Create and manage office and building access cards
  • Assist with additional projects as needed

 

 

Job Requirements

Executive Assistant Requirements:

  • At least 3 years of professional experience in a similar role 
  • Proficient with Microsoft Word, Excel, Outlook, and PowerPoint 
  • Highly organized and able to prioritize duties efficiently
  • Great attention to detail
  • Excellent written and verbal communication skills
  • Ability to multitask in a busy environment
  • Concur, Oracle, and Salesforce experience preferred
  • Degree preferred
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