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Payroll Administrator

Carlsbad, CA

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The Payroll Coordinator is responsible for processing payroll on a bi-weekly basis for about 600 employees (multi-state experience a plus), as well as maintaining employee payroll files utilizing ADP. Contract to Hire $25 to 28/hour DOE. Training in office located in Carlsbad, will go Hybrid after training is completed.

Job Duties:

  • Process multi-state bi-weekly payroll (multi-state)
  • Ensures compliance with statutory reporting and filing requirements
  • Enter, correct, verify, and transmit payroll information in ADP
  • Calculate and print approved manual checks
  • Process stop-payments, direct deposit reversals, and voids as needed
  • Sort and distribute payroll checks to supervisors
  • Process employee garnishments, notify and respond to appropriate parties, and maintain spreadsheet for employee garnishment files
  • Review new hire files, direct deposit set-ups, federal/state W-4 changes, status changes, rate changes, terminations, and other various payroll changes
  • Enter employee information into the payroll database and maintain employee files
  • Research, analyze, and resolve payroll discrepancies
  • Review accrual information related to vacation and sick time
  • Prepare reports (both ad-hoc and routine) as needed
  • File all documents related to payroll
  • Ensure all work is performed in compliance with Company Policies as well as local, state, and federal collections laws and regulations

Job Requirements

Job Qualifications

  • Minimum 2years payroll experience
  • Microsoft Excel, Word and ADP Workforce Now
  • Detail oriented
  • Excellent interpersonal and communication skills, both verbal and written
  • Analytical and math skills to validate and perform certain payroll calculations
  • Recognize confidential information and maintain it in accordance with standard procedures.
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