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Part-Time Sr. Administrative Coordinator, L&D

Irvine, CA

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A rapidly growing multi-state pharmaceutical organization is in need of contract Commercial L&D Administrative Coordinator! This role will support the Learning and Development team.

  • Part-Time (25 hours per week)
  • Pay: Depends on experience (approx. $20-$25/hr)
  • Location: Onsite in Irvine (can work either Remote, Hybrid or Onsite)
  • Duration: Approx. 3-6 months

 Duties and Responsibilities:

  • Legal paperwork processing: SOW, PO, Invoices, MSA, NDA
  • Trackers for SOW/PO for budget
  • Tracker for approved materials, exp dates, etc.
  • Work w/admin on logistics planning 4 New Hire Training/year
  • Outlook invites for NHTs-4, TTTs, National Sales Meetings, Plan of Action Meetings, etc.
  • Email correspondence for above
  • Arrange my travel to above
  • My expense reports- especially during New Hire Training
  • Streamline CL&D Box and keep current
  • Tracker for expiration dates for all CL&D content
  • Arrange weekly/biweekly calls w/all partnering depts. & agencies
  • Keep Distribution Lists & “who to contact lists” up to date & get to field

Job Requirements

Experience and Requirements:

  • 2+ years Strong administrative skills (organized, detail oriented, scheduling, etc.)
  • 1 year supporting C-level Executives
  • High proficiency with MS Office (Word, PowerPoint, Outlook, etc.)
  • Experience with Concur preferred
  • Solid written and verbal communication skills
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