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Sales Assistant/Project Coordinator

Orange, CA

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A Manufacturer company is hiring a Sales Assistant/Project Coordinator located in Orange.  This is a 5-month contract position with possibilities to turn into a Contract-to-Hire position. Offering up to $22-25/hr. DOE. 


Job Responsibilities

  • Maintain project records, ensuring information is complete and up to date.
  • Project management including delivery dates, freight, sales orders, vendor and
  • customer purchase orders. Account for changes in project scope, schedules, and costs.
  • Maintain billing and collection documentation and communicate issues to the project management team.
  • Manage material purchasing and delivery, track shipments and coordinate deliverables to the project management team.
  • Monitor estimated costs and ensure revenue is fully invoiced.
  • Keep all involved parties updated on product issues and/or delays.
  • Work closely with accounting for proper billing of equipment and order fulfillment.

Job Requirements

Job Requirements

  • 2-3 years customer service and general office experience.
  • Experience with sales and purchase orders
  • Exposure to accounting processes (Accounts Payable/Accounts Receivable, Inventory)
  • HVAC or construction industry experience not required, but very helpful.
  • Proficiency with MS Office Products and web-based applications.
  • NetSuite experience a plus.
  • Strong written and verbal communication skills (phone and e-mail).
  • Work well under pressure and a master at multi-tasking.
  • Excellent customer service & problem-solving skills.
  • Self-motivated and sense of urgency


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