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Senior Accounts Payable

Lake Forest, CA

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A global multi-level marketing corporation located in Lake Forest is looking for a Senior Accounts Payable Representative to join their growing team. This is Direct Hire, RemX will be conducting all pre-screen interviews. Offering $60-70k DOE.

The Senior Accounts Payable Representative will process all material, services and other plant related invoices on a daily basis. Reconcile vendor statements on a monthly basis.  Send out checks and file paid documents on a daily basis. Complete month-end responsibilities related to Accounts Payable.

Senior Accounts Payable Representative Responsibilities

  • Process all invoices for plant operations, audit and review for proper account coding and validation. Monitor all prepayments. Rigorously adhere to the department’s procedures and controls approval by auditors.
  • Close the AP module monthly; create and assist the Finance Team with AP related journal entries and accruals. Account Reconciliation for select AP account sub-ledger with the General Ledger Trial Balance.
  • Reconcile vendor statements and AP Aging Report on a monthly basis.  Monitor the AP Aging Report periodically within the month for past due invoices. Ensure that Credit Memos are received from suppliers for all RMA / RTV issues.  Manage the Vendor Maintenance File.
  • Resolve invoice processing issues and ensure that the 3-way matching system is fulfilled for payment validation and processing.  Review the Hold Report periodically.  This involves interaction and communication – both written and verbal with different departmental staff and management including Corporate GSS for coordination and approvals.
  • Maintain a weekly “scorecard” for problem invoices and track how they are resolved.
  • Audit invoices for proper sales tax application.  Accrue Sales & Use Tax where applicable and maintain a Sales Tax Accrual log / spreadsheet on a monthly basis.
  • Send out checks and file paid documents on a weekly basis. Provide payment updates to vendors / suppliers upon request.
  • Assist with special projects and additional duties as assigned.
  • Assist in reconciling the un-vouchered receipts accounts – both for inventory and non-inventory items.

Job Requirements

Senior Accounts Payable Representative Requirements

  • 4 + years’ experience in Accounts Payable processing
  • Experienced with automated accounting systems
  • 2-year degree in accounting
  • Excellent written and verbal communication skills / Proficient with PC and applications including Windows, Excel
  • Ability to solve practical problems and carry out responsibilities under general supervision
  • Ability to organize workload for effective implementation under general supervision
  • Strong customer and results orientation
  • Team player who is able to interact effectively at all levels with sensitivity to cultural diversity
  • Ability to adapt as the external environment and organization evolves
  • Ability to maintain confidentiality of financial data
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