RemX is seeking an Administrative Assistant for a very large company located in Perth Amboy, NJ.
$20-$25/hour based on experience
Long term contract with Hybrid potential
Monday - Friday 8am - 5pm.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Manages projects by organizing and expediting tasks, planning and coordinating presentations, meetings, travel plans, etc., as well as disseminating information quickly and accurately Acts as a liaison with other departments, tracks department relevant data, drafts written responses or replies by phone or email when necessary. Acts as business partner in assisting department staff members in meeting deliverables such as time management/prioritization of daily activities and maintaining focus on business matters/issues. Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. May create and develop presentations as needed. Answers and screens incoming phone calls/e-mails and forwards as necessary. Schedules and organizes complex activities that may include meetings, department activities, travel and/or conferences for all members of the department as well as attendees from multiple locations. Corresponds as necessary with vendors to ensure compliance with established procedures and processes. When needed, covers front desk and assists with packages and mail distribution; meets and greets departmental visitors.
Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through related experience. Must have intermediate proficiency with Microsoft Office; Word, Excel, Powerpoint, Access, Outlook. Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy. Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems. Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Efficiency and judgment is required to plan, prioritize and organize diversified workload in a fast paced environment. The candidate must have a proven track record of their ability to work with and demonstrate discretion with highly confidential information.