As an American consulting and engineering services based firm, we are urgently looking for well experienced Payroll Manager to join our team.
- Hybrid role but would required the selected candidate to train in Pasadena for the first 10 days
- This is a true Temp to hire position
Pay: $48 - $62.50/hr with a projected annual bonus of 10-15%
Schedule: Monday - Friday, 8:00AM - 5:00PM
Job Summary:
Payroll Manager to lead our payroll functions. The selected candidate will work to ensure our payroll expenses and taxes are paid correctly and on time. A large part of this role is to supervise our payroll team and liaise with other professionals.
Job Duties:
- Overseeing the process of timely and accurate weekly, biweekly, and monthly multi-state, non-union, and union payrolls for subsidiaries
- Managing a team of 3-4 payroll administrators
- Recommending automation and improvement on payroll related processes
- Coordinating timekeeping (Oracle Time and Labor) and payroll systems
- Overseeing the processing of payroll changes (e.g., new hires, terminations, raises)
- Reviewing manual checks and wires
- Being the integral part during conversions and acquisitions
- Ensuring compliance with relevant federal, state, and local laws
- Supervising and coaching team members
- Coordinating with auditors on SOX, internal, and external audits
- Coordinating testing on new extensions, system upgrades, new calculation set ups, projects, and data analyses
- Working together with Human Resources (HR) and Accounting teams to reconcile discrepancies
- Maintaining accurate records and preparing reports for audits
- Resolving issues and answering payroll-related questions
- Escalating complex questions to Payroll Director
- Coordinating Workers Compensation and Multiple Work Site location reports on a quarterly basis
- Coordinating SUI rate changes, updating and investigating ADP charges to the rates on ADP invoices for accuracy
- Assisting to resolve any tax variances presented by the payroll tax accountant
- Coordinating quarter and year end activities
- Working with IT on testing new processes and interfaces
- Professional and timely customer service to internal, external, and third parties
- 3+ years of experience as a payroll manager
- Processing over 5000+ employees
- Multistate payroll experience is required
- Current knowledge of payroll procedures and related laws
- Familiarity with payroll software ADP Vantage or WFN, ADPR reporting
- Ability to work with others, cross-functionally and build relationships in a team environment
- Experience in system implementations
- Strong interpersonal and customer service skills
- Ability to establish and maintain cooperative work relationships
- Outstanding communication skills (written and oral)
- Organizational and leadership skills
- Knowledge of labor and payroll tax laws
- CPP designation is required
- Understanding of federal, state, and local payroll regulations and union contracts
- Ability to multi-task and prioritize tasks and projects effectively
Benefits:
Medical, PTO, 401K, Life insurance, Company stock purchase plan, Credit union membership, Dental and vision
