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Payroll Manager

Pasadena, CA

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As an American consulting and engineering services based firm, we are urgently looking for well experienced Payroll Manager to join our team.

  • Hybrid role but would required the selected candidate to train in Pasadena for the first 10 days
  • This is a true Temp to hire position

Pay: $48 - $62.50/hr with a projected annual bonus of 10-15%

Schedule: Monday - Friday, 8:00AM - 5:00PM

Job Summary:

Payroll Manager to lead our payroll functions. The selected candidate will work to ensure our payroll expenses and taxes are paid correctly and on time. A large part of this role is to supervise our payroll team and liaise with other professionals. 

Job Duties:

  • Overseeing the process of timely and accurate weekly, biweekly, and monthly multi-state, non-union, and union payrolls for subsidiaries
  • Managing a team of 3-4 payroll administrators
  • Recommending automation and improvement on payroll related processes
  • Coordinating timekeeping (Oracle Time and Labor) and payroll systems
  • Overseeing the processing of payroll changes (e.g., new hires, terminations, raises)
  • Reviewing manual checks and wires
  • Being the integral part during conversions and acquisitions
  • Ensuring compliance with relevant federal, state, and local laws
  • Supervising and coaching team members
  • Coordinating with auditors on SOX, internal, and external audits
  • Coordinating testing on new extensions, system upgrades, new calculation set ups, projects, and data analyses
  • Working together with Human Resources (HR) and Accounting teams to reconcile discrepancies
  • Maintaining accurate records and preparing reports for audits
  • Resolving issues and answering payroll-related questions
  • Escalating complex questions to Payroll Director
  • Coordinating Workers Compensation and Multiple Work Site location reports on a quarterly basis
  • Coordinating SUI rate changes, updating and investigating ADP charges to the rates on ADP invoices for accuracy
  • Assisting to resolve any tax variances presented by the payroll tax accountant
  • Coordinating quarter and year end activities
  • Working with IT on testing new processes and interfaces
  • Professional and timely customer service to internal, external, and third parties

Job Requirements

  • 3+ years of experience as a payroll manager
  • Processing over 5000+ employees
  • Multistate payroll experience is required
  • Current knowledge of payroll procedures and related laws
  • Familiarity with payroll software ADP Vantage or WFN, ADPR reporting
  • Ability to work with others, cross-functionally and build relationships in a team environment
  • Experience in system implementations
  • Strong interpersonal and customer service skills
  • Ability to establish and maintain cooperative work relationships
  • Outstanding communication skills (written and oral)
  • Organizational and leadership skills
  • Knowledge of labor and payroll tax laws
  • CPP designation is required
  • Understanding of federal, state, and local payroll regulations and union contracts
  • Ability to multi-task and prioritize tasks and projects effectively 


Medical, PTO, 401K, Life insurance, Company stock purchase plan, Credit union membership, Dental and vision

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