Woodland Hills, CA - Financial Staffing

Buyer - 

Job Description: This position requires the management of medium and complex commodity procurements in support of multiple internal customer’s enterprise wide. Candidate will be the focal point for interface and communication between the programs and suppliers. You will be responsible for quotation activities, negotiations, documentation write-up, selecting qualified suppliers, seeking alternate suppliers (when applicable), supplier negotiations (price, schedules and terms & conditions, to include software licenses), and post-award management in accordance with company directives and work instructions. This assignment requires a significant amount of complex negotiations with suppliers. Candidates should possess capability to independently review and negotiate terms and conditions and recommend final selection to the Supply Chain Manager. Job Requirements: (Qualifications and/or skills) • 5+ years relevant experience in procurement/supply chain role. • Proven ability to multi-task and perform in a dynamic, fast paced, changing environment • Ability to lead formal negotiations (price, schedule and supplier exceptions to contractual requirements). • Ability to place a PO of medium to high complexity and process a high volume of POs across various business units • Strong interpersonal skills with proven ability to communicate effectively both verbally and in writing with internal customers and suppliers. • Ability to perform effectively and independently in a virtual environment • Must be able to handle multiple decisions based on workload dispersion, program priorities. • Strong problem solving skills and ability to think strategically • Proficiency to perform and comprehend price analyses, source selection/justification • Ability to effectively manage job responsibilities with minimal supervision • Ability to quickly assimilate new information, processes and tools   Desired skills: • Use standard computer systems focused on supplier management processes (SAP-BU1

Travel Coordinator -

Responsibilities: • Coordinates travel requests, including concession cabins, port visits and other requests and obtains Departmental approval as required. • Researches, books and communicates to the relevant staff air arrangements, transfers, onboard accommodations, hotels and other travel arrangements. • Optimizes travel schedules in order to minimize travel time and share resources whenever possible, analyzing cost in order to meet budget targets. • Tracks costs against travel budget and prepares a monthly travel forecast. • Maintains departmental travel calendar, as well as the Ship's Visit Calendar and Executive Calendar databases by making the relevant entries. • Delivers the highest level of customer service. Requirements: • College degree or demonstration of directly related work experience. • Minimum of 5 years of experience in administrative or supervisory role with knowledge of travel, hotel and/or cruise line operations. • Thorough knowledge of Microsoft Sharepoint, Outlook, Word and Excel. • Ability to communicate effectively with others, written and verbally. • Possess excellent English grammar and interpersonal skills. • Exceptional analytical and organizational skills. Preferences: • Interest in the travel industry and world geography.

Position Summary: The Accounts Payable Coordinator is responsible for full process accounts payables, including matching purchase orders to invoices, processing and auditing freight bills against freight manifests, invoice coding, initiating invoice approval, preparing invoice deductions, and preparing accounts payable checks. Essential Duties and Responsibilities include the following. Other duties may be assigned. • Full process accounts payable processing • Enter invoices into accounts payable systems • Handle invoices related to Corporate expenses • Match purchase orders with vendor invoices • Ensure payment deadlines are met • Audit invoices for accuracy and ensure compliance with company policy and procedures • Research, analyze, and make recommendations related to invoice/reimbursement issues • Communicate with internal/external customers to resolve invoice/reimbursement discrepancies • Process journal entries • Accrue amounts due for various liabilities • Maintain reconciliations of balance sheet accounts • Analyze financial reports and records and make recommendations relative to observations • Support Corporate AP team with all duties • Contribute and participate in team activities • Responsible for international payment processing including working with international offices and vendors, tracking and reporting value added taxes (VAT), and ACH payment processing as well as assisting in the month end close process by analyzing various general ledger accounts and ensuring all vendor payments have been processed. • Any and all other job duties assigned Competencies: To perform the job successfully, an individual should demonstrate the following competencies: • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations. • Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens

Position Summary: The Accounts Payable Clerk is responsible for preparing, entering and maintain full process accounts payables, including matching purchase orders to invoices, processing and auditing freight bills against freight manifests, invoice coding, initiating invoice approval, preparing invoice deductions, and preparing accounts payable checks. Essential Duties and Responsibilities include the following. Other duties may be assigned. • Full process accounts payable processing • Perform timely account reconciliation by verifying entries and comparing to balances • Record, code, and process all invoices for payment • Assist with processing invoices related to Corporate expenses • Match purchase orders with vendor invoices • Ensure payment deadlines are met • Audit invoices for accuracy and ensure compliance with company policy and procedures • Research, analyze, and make recommendations related to invoice/reimbursement issues • Communicate with internal/external customers to resolve invoice/reimbursement discrepancies • Process journal entries • Accrue amounts due for various liabilities • Maintain reconciliations of balance sheet accounts • Support Corporate AP team with all duties • Any and all other job duties assigned Competencies: To perform the job successfully, an individual should demonstrate the following competencies: • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations. • Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.•

Inside Sales/Customer Service

RESPONSIBILITIES: 1. Communicate with distributors by taking inbound calls with volumes up to 35-50 calls and emails per day as well as making outbound calls and replies to follow-up. 2. Review and detail orders including follow though needed to confirm all details including all approvals (i.e. paper proofs). 3. Input sample requests and follow up. 4. Monitor ship dates and notify appropriate parties of changes. 5. Prepare quotes and follow up with outside sales representatives. 6. Research and document at minimum one case history per month. 7. Research and write up credits against invoices as needed. 8. Expand distributor contacts and follow up on all leads weekly. 9. Cross-sell and up sell. 10. Follow up on approvals for all pre-production and speculative samples. 11. Prospect new distributors within assigned customer base and territories. 12. Special assignments (i.e. catalog programs, advertising layouts, represent the company at shows) ACCOUNTABILITY: 1. Order and quote accuracy. 2. Responsibilities completed in a timely manner. 3. Quantity and quality of work performed. 4. Willingness to adapt and ability to perform new responsibilities as the Company grows and evolves. 5. Increase in orders and sales and the growth of new distributors. 6. Tolerant of change. 7. Being a Team Player. EXPERIENCE: 1. Two years in customer service in a product related industry (not service, banking or call center) dealing with a high volume of calls, emails and detailing orders with follow-up. 2. Outlook required and experience with Sage’s MAS 200 (ERP 100) a plus. EDUCATION: Minimum: High school diploma Preferred: Some advanced education

Channel Marketing Coordinator

Responsibilities

• Collects project information and input Siebel job starts accurately for tracking & reporting

• Collaborates with teams to ensure integrated marketing calendar is updated

• Consolidates feedback to ensure effective creative direction

•Documents notes from meetings and sends recaps to ensure all teams are aligned on action items

• Drafts creative briefs

• Proofreads and tests links

• Codes invoices in Markview for review and approval by manager/director Requirements

• 1-2+ years’ experience in marketing, either as a corporate client or in a marketing agency; travel or hospitality preferred.

• Experience with online advertising, direct mail or email marketing is preferred.

• Strong interpersonal skills required for communication with team, other departments, agencies, designers and colleagues

• Proofreading skills

• Organizational skills and ability to multitask and work under pressure to meet deadlines.

• Experience with Siebel, Workfront, SmartSheets a plus, but not required.

High-Volume A/P Specialist - Residential Home Construction experience highly desired Complex/High-volume A/P Processing of up to 250/month - work with Lien Releases

• 3 way match, batch and coding to the G/L
• Month-end closing, Accruals, Journal Entries US GAAP
• Strong problem-solving and Analytical Skills
• Large ERP System experience
• Must have excellent communication skills
• Highly prefer Residential Construction and/or Subcontractor industry background

Additional Duties:
Intake of all subcontractor invoices
Data entry of all job costs
Reporting for all requested payments to project managers
Create weekly Accounts Payable report for final approvals
Create reporting for subcontractors on all past payments and job balances
Receive requests for all job purchases
Make purchases for job materials and onsite utilities
Processing invoices 50-250 weekly

High-Volume A/P Specialist - Fortune 500 company experience highly desired

• Complex/High-volume A/P Processing of up to 6000 invoices/ month
• 3 way match, batch and coding to the G/L
• Month-end closing, Accruals, Light SOX Compliance knowledge, Journal Entries US GAAP
• Strong problem-solving and Analytical Skills
• Large ERP System experience
• Must have excellent communication skills
• Highly prefer Financial Services industry background

Viewpoint software a plus 5-10 Years Experience Recruiting and Interviewing, Onboarding, Benefits experience a must Construction experience a plus Team player, upbeat and friendly Will manage the whole department Needs to create a vision for the HR Department. 

The Logistics Coordinator- (MUST BE Bilingual Spanish)will be joining the team responsible for daily supply chain operations. The candidate should be highly motivated, detail-oriented, with a proven ability to analyze needs, manage risk, deliver “on-time” fulfillment and improve processes for effective tracking of inbound and outbound freight. Primary Duties & Responsibilities

• Customer fulfillment and logistics including Shipping & Receiving, Vendor Compliance, Returns, Inventory Management.

• Daily processing of Import and Domestic purchase orders to insure sufficient inventory allocation and on time shipping.

• Assisting in planning of incoming product based on Sales forecast, tracking and communicating delays.

• Work closely with Operations Department team, Sales team and warehouse team to resolve order issues.

• Analyzing shipment options for cost efficiencies.

• Assisting with 3PL operations outside US by processing orders, tracking shipments and inventory control.

• Analyze, validate and dispute chargebacks.

• Validating billing charges from various carriers. Qualifications

• Bachelor’s degree in Business Administration or related field is preferred.

• 3-5 years of related experience in logistics and operations in manufacturing and distribution. • Strong knowledge of Excel, including pivot reports is preferred.

• Bilingual Spanish is mandatory.

• Knowledge of required shipping documents for proper customs clearance and billing is required.

• Knowledge of routing portals - WM, AMAZON, TARGET, KOHLS, MACY’S is preferred.

• Understanding EDI, ERP and E-commerce requirements is required.

• Strong communication both verbal and non-verbal as well as negotiating skills.  Goal oriented; the ability to manage multiple priorities with conflicting deadlines, with a passion for managing projects to completion on time.

• Problem solving aptitude and ability to work independently.

• High energy level with a desire to succeed.

Payroll Specialist - High Volume environment for up to 300 employee Bilingual Spanish required and Construction Services Industry and In-house payroll experience highly desirable. Job Description: Responsible for the preparation and processing of bi-weekly and semimonthly payroll for 300 employees; review and ensure accuracy of approved time sheets; track and deduct all garnishments and other special payroll deductions • Responsible for the coordination efforts between payroll, human resources, budget and other departments to ensure proper flow and maintenance of employee data • Handle the administration of the electronic timekeeping system. Adherence to FLSA; monitor submissions of approved timesheets • Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization • Additional duties and projects as required Required Qualifications: • Three plus years in a Payroll Office performing all payroll functions • Bilingual - Fluent in both Spanish and English • Excellent skills using MS Word, Excel, Access, and Internet Explorer • Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system