Woodland Hills, CA - Financial Staffing

Ideal candidate will perform diversified and complex project tasks to support the Fleet Engineering Team. They would manage the fleet corporate projects administrative duties and coordinates a variety of project activities. This person would routinely processes data, information, documents and/or correspondence. Manages and controls the storage of key project documents and folders within their respective shared drives. Coordinates the cabin booking arrangements throughout all stages of key projects. Responsibilities: • Technical Assistant to Fleet Engineering Department. • Manages and is responsible for maintaining the technical department central filing system including the following: ship drawings, technical manuals, emergency files, certificate files, and communication report files. • Maintains up to date, the following ship plans for the fleet: General Arrangement Plan; Fire Control Plan; Life Saving Apparatus Plan; Damage Control Plan and various engineering plans requested by Superintendents. • Liaises with Senior Ship Officers’ and Superintendents to receive hand edited copies of plans when updates are due. • Liaises with Flag State authorities and Classification Societies to submit edited plans and receive stamped approved copies. • Plots and distributes modified plans to the ships. • Maintains records of updates in the CAD room filing system and manages the drawing electronic filing system. • Raises requisitions in Amos as required. • Collaborates closely with purchasing logistics department in particular to ensure the on time delivery onboard of project tools and materials. • Assists the Technical Department with shipping, packaging, tracking, insuring and delivery of domestic and international shipments. • Assists in the shipment invoice process and coding. • Coordinates the cabin booking and security arrangements throughout all stages of key projects.

Senior Accounts Receivable Specialist Senior Accounts Receivable Specialist who will be responsible for all activities and processes in the accounts receivable area for all company entities. Responsibilities include processing sales invoices, performing cash application, run and analyze aging reports, preparation of month end reconciliations and follow up with customers on account statuses and timely resolution of issues. This position will also be responsible for formalizing processes and implementing desk top procedures specifically related to AR. Specifically…

• Serve as the primary contact for Accounts Receivable functions
• Processes invoices timely as soon as shipments occur
• Timely processing of cash application to ensure reliable Aging reports. Also resolves issues with customers proactively
• Establishes, develops and maintains customer and partner relationships
• Develops a collaborative working partnership with all departments in order to accomplish the work in a seamless manner
• Collaborates with the appropriate internal personnel to resolve customer/partner inquiries/issues
• Reconcile AR related accounts in the G/L monthly and seeks guidance when issues arise
• Assists in process improvement projects as needed and performs special projects as requested by management
• Ensure proper controls and validations are in place with the necessary audit trail
• Perform other duties as assigned by the manager 

The Sales Operations Associate is a key support role within the Sales Organization and provides administrative and technical support for the Sales Operations & Field Sales Organization as well as third-party business-to-business service providers. This position reports to the Associate Manager, Sales Operations. Essential Responsibilities: Field Sales Support • Create and maintain a tool box for field sales, including Account Business Plans, Account Profiles, Brand Marketing materials, up-to-date Sell Sheets, Price Lists and anything pertinent to Field Sales. • Process Field Sales sample requests. • Manage and keep inventory of all items used for trade shows, items include branded signage, pop-ups, handouts, etc. • Create and update Sell Sheets. Sales Operations Admin • Work with the Associate Manager of Sale Operations in the creation and management of sales forecasts. • Support Field Sales with forecast data entry and act as a point of contact for forecast data requests. • Own the Company Domestic Price List, including adding new items, updating item information and prices, removing discontinued items and communicating all changes to the Sales Department. • Create and update Customer Spec Sheets. • Record all discontinued items into a monthly report. • Maintain a distribution list of active items by account. • Assist with ongoing key projects in coordination with various aspects of the Sales Department. • Proactively identify opportunities for sales process improvement. • Gather data to create reports as needed. Supplemental Responsibilities • Assist Consumer Relations with consumer refunds/returns. • Maintain stock levels on corporate display shelf. • General administrative support as required.

Accounting Analyst

Prepares monthly cash and other journal entries and reconciliations. Responsibilities: • Acts as the accounting liaison with our China subsidiary and ensures the proper accounting in the US and China, including creating journal entries and reconciliations. • Reconciles bank statements on a monthly basis, as well as other accounts assigned. • Updates currency exchange rates in JDE • Reviews and amortizes the prepaid expenses on a monthly basis • Records the merchant credit card transactions for the vitamin store • Supports other accounting areas and specific audits, as requested. • Performs other duties as assigned. Minimum Qualifications: Education: Requires a four-year college or university degree or its equivalent in business, accounting or a related field. Certification: None Experience: • Requires two to five years’ experience in an accounting environment. • Must have demonstrated ability to use spreadsheet software. • Knowledge of Excel and Windows preferred. Knowledge/Skills/Abilities: Requires: • Competent knowledge of US generally accepted accounting principles (GAAP), preferably in a consumer goods and manufacturing environment. • Self-motivation and organization in order to meet constant deadlines. • Demonstrated ability to manage multiple projects. • Good written and oral communication skills to interface with internal and external contacts and strong knowledge in Microsoft Office (excel, word, outlook). Physical Requirements: General office environment, ability to sit for long periods of time. Ability to move about an office.

Accounts Payable Specialist I The Accounts Payable Specialist I is accountable for the verification, accuracy and processing of vendor invoices or credits, as assigned, by matching open purchase orders and return authorizations to invoices, or processing internal check requests approved by management, then processing payments accurately and in a timely manner. The Accounts Payable Specialist is responsible for developing and maintaining professional relationships with Purchasing, Quality Control, Warehouse, branch office personnel, and vendor account representatives to resolve account discrepancies or issues efficiently; and for maintaining Accounts Payable records, including purchase orders, credit memos, invoices, check requests and/or payment copies for the purpose of performing account research, reconciliations and audit assistance, as necessary. SUMMARY: • Receive incoming vendor invoices, credit memos or internal check requests for processing • Set up new vendor accounts as approved by Accounts Payable Manager • Match vendor invoices to open purchase orders for verification of authenticity • Ensure vendor credits are applied correctly to corresponding open invoices by month-end close • Enter the verified invoices and credit memos for payment, per vendor terms • Match monthly vendor statements to account balances and perform account reconciliation, as necessary • Respond to vendor account inquires in a timely manner • Establish and maintain vendor files and storage, as necessary • Attend A/P status meetings, as required REQUIREMENTS: • High School Diploma or GED • Minimum of one year of high-volume Accounts Payable and account reconciliation experience with a computerized system, preferably with integrated accounting software • Accurate data entry proficiency, with attention to detail • Strong organizational skills are required • Strong professional verbal and written communication skills are required • Strong administrative skills are required 

Excel tracking/uploading/Administrative Support for the Finance department; able to work in a fast-paced work environment,filing and general office.

Fixed Assets Accountant - depreciation of fixed assets; maintain and close out fixed assets on a monthly basis; must be very proficient with Excel including advanced formulas. $$ DOE; highly prefer BS in Accounting and Hospital/Healthcare industry background