Los Angeles, CA – Administrative and Financial Staffing

RemX is seeking an Executive Assistant to join our team in Tustin, CA! You will provide high-level administrative support for an Executive at one of the largest healthcare firms in CA.

Additional Qualifications:

• Proven experience as an administrative assistant or in a related role
• Strong organizational skills with the ability to prioritize tasks and meet deadlines
• Excellent written and verbal communication skills
• Attention to detail and problem-solving skills
• Excel experience required
• Ability to handle sensitive information with confidentiality
• Ability to work independently with minimal supervision
• Knowledge of office management systems and procedures

We are seeking a detail-oriented Administrative Assistant to join our team on a temporary basis while our employee is out on leave. The ideal candidate will have experience in a medical setting and possess excellent organizational and communication skills.

**Please send your updated resume to don.green@remx.com for immediate consideration**

Required:

• Experience as an Administrative Assistant in the healthcare industry.
• Ability to work efficiently and complete tasks with a high degree of accuracy.
• Typing and computer skill and abilities including use of Microsoft Word, Excel, Outlook, Internet Explorer, AV equipment and other standard office equipment.
• Demonstrated understanding of what constitutes confidential information and the ability to maintain confidentiality, including patient, study, and personnel information.
• Analytical skills sufficient to work and problem-solve with minimal supervision.
• Demonstrated skill in prioritizing workflow to meet deadlines, often under pressure of conflicting demands, while maintaining accuracy and effectiveness of work.
• Demonstrated verbal and written communication skills to effectively and diplomatically convey, obtain, compose, and disburse information to all levels of internal and external staff and customers.
• Ability to work flexible hours to accommodate administrative and research deadlines.

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Dynamic Administrative Assistant in Pasadena!

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Seeking a highly professional Administrative Assistant to provide advanced administrative support associated with office operations. Will be involved with complex and confidential departmental information. Responsible for coordinating department workflow, coordinating intricate calendars and travel arrangements, notifying management of issues that require immediate attention, anticipating the director’s upcoming needs, drafting and distributing details of highly confidential information with discretion and cautionary judgement upon request, making basic commitments on the director’s behalf when interfacing with internal and external contacts, and independently resolving simple conflicts with the director’s best interests in mind. 

• Complete work assignments autonomously by applying up-to-date expertise in subject area to generate creative solutions, ensure all procedures and policies are followed.
• Collaborate cross-functionally to solve business problems, escalate issues or risks as appropriate, communicate progress and information.
• Draft presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables with regular review from senior colleagues; write detailed correspondence (e.g., letters, reports, confidential documents) to staff, managers, and external members/providers.
• Assist the resolution of requests from department managers on an ad-hoc basis, anticipate and offer assistance for business needs (e.g., manager email requests) that require support.
• Receive, screen, and refer incoming and outgoing emails, calls, and visits to the appropriate staff member.