San Diego, CA

RemX is currently seeking candidates for a remote “Contract to Hire” opportunity for a growing Medical Device company in Carlsbad. This is an entry level position, great opportunity for recent college graduates or those with good previous history working in fast paced environment looking to make a change.  Monday – Friday 7:00 to 4:30 pm.  Interviewing and starts available within the week.  Pay $16.00/hour.

Job Duties Included:

• Maintain records in company database, such as documents, payment information
• Review and verification of eligibility to determine best coverage
• Submit claims and follow procedures
• Data entry of billing, invoices and payment posting
• General clerical duties as needed

RemX is seeking a Customer Service Specialist for a growing manufacturing  team in the Scripps Ranch area. We are looking for a self-starter who loves to be on the phones, is empathetic with excellent communication skills and is reliable. This is a temp to hire opportunity paying $18-20/hr; the ideal applicant will be looking for a long-term home! This is a well-established mid-sized company that has low-turnover and an excellent culture (casual work environment, frequent company events, competitive PTO and excellent benefits upon permanency!).  This role is open due to the current team member being promoted.  Please read the description below and apply today for immediate consideration!

Location: 92126 (100% on-site)

Hours: 8am - 4:30pm M-F

Job Responsibilities:

• Be the primary point of contact for all incoming phone calls (approximately 60 or so per day) and maintain contact lists all while providing superior customer service
• Act as a receptionist (not at a front desk) for any incoming visitors / interviewees / clients and direct to appropriate party
• Take a high volume of incoming Order calls, escalate where necessary, data entry Order information into system
• Generate a Return Merchandise Authorization (RMA) as needed
• Prepare and distribute emails, memos and letters and provide light administrative support as necessary

RemX is currently seeking an Administrative Assistant (education department) for a 6 month position with our client located in the Carlsbadarea (onsite, essential role). This position is paying $21-23/hr. We are looking for someone with a professional demeanor to assist in the Financial Aid and Student Record department. Excellent customer service skills are coveted; this is a reputable organization with wonderful culture and excellent benefits should the opportunity for permanency arise. You will love working here!

Job Description:

• Provide administrative support to the financial department
• Maintain and organize students financial aid files and records; answer a high volume of incoming emails pertaining to student requests for information
• Provides project support to the Director of Financial Aid and Senior Records Admin
• Provide excellent in person customer service to students coming to the office with inquiries
• Some data entry and updating spreadsheets
• Any additional admin duties assigned (e.g. scanning, mailing, photocopying etc.)
• Distribute communications to the department and schedule appointments/conference rooms when necessary
• Ongoing communications between students, coworkers and management team

RemX is currently seeking an experienced Executive Assistant for the corporate office within the Financial Services Industry. Exciting opportunity for someone who thrives in a customer service driven environment, open door policy with leadership, with meticulous organizational skills and experience taking meeting minutes and working with a Board of Directors. If the below position sounds like you, then please apply, we would love to hear from you! (this role is 

JOB DESCRIPTION:

• Seeking a self-motivated, professional, and dynamic EA to support a C level executive for a well-established mid-sized Financial Services company
• Effectively manage executive’s calendar, travel schedule (domestic and international travel), and internal and external communication related to meetings, conference calls, invitations, event planning, board meetings, etc.
• Participate in taking meeting minutes for Board of Director meetings
• Help facilitate set up for Board of Director meetings, provide support to Senior executives and board members and ensure superior customer service is always provided
• Communicate executive's instructions or desires to various individuals and/or departments, and furnishes and obtains information from other executives.
• Prepare complex correspondence, reports, spreadsheets and presentations.
• Independently manage and own special projects with discretion and sensitivity.
• Create, route and process written and verbal correspondence while exercising a high degree of discretion and confidentiality.
• Ensure urgent and priority correspondence are communicated in a timely and effective manner to the executives.

We are looking for a Receptionist to be the "Director of First Impressionas" at a Corporate office based in Mission Valley.

Location: Mission Valley 92108 (100% on-site)

Pay: $16.69/hr

Job duties

• You will provide reception duties for visitors and internal staff 
• Greet callers and route calls to appropriate party within the organization
• Assist with HR memos, sorting mail, and data entry 
• Upkeep tidiness of communal office spaces / kitchen restock
• Provide administrative support as needed 

We have an excellent position available for an Procurement Specialist at a corporate office based in Mission Valley. We are looking for someone with at least a year of experience in the Automotive, Parts, Dealer or any aftermarket relevant industry. This position is paying $45K and is contract-to-hire (100% on-site). Please read the description below and apply today for immediate consideration!

Essential Duties & Responsibilities

• Maintain regulatory documentation for supplier files
• Review purchase orders daily
• Issue PO’s on time and with accuracy, and follow up on open PO’s with suppliers
• Collaborate with internal departments as it correlates to procurement needs
• Maintain good relationships with suppliers
• Sourcing new vendors and acquiring quotes
• Manage vendor lists and evaluate vendor performance
• Review transactions and invoices for errors
• Work with Accounting Department to resolve invoicing errors
• Sourcing tools, packaging, and inventory tracking

RemX is look for a Coordinator a Contract to Hire position for growing company with the Medical Distribution in the North County Coastal Area, position is either on-site or remote.  $16 to 18/hour DOE.  Interviewing next and start date August 16^th.

Job Duties

• Responsible for receiving and coordinator new client referrals and streamlining communication, establishing relationship with client, and collecting are necessary information and documentations and help grow the client database
• Identify key customers and establish rapport with the client and ensuring their needs are being meet
• Understanding the product selection of the company along with insurance coverage to be expert for the customer
• Follow up with Customers to ensure their needs have been meet
• Identify opportunities and present to team to assist in the growth of the company
• Monitor and troubleshoot on pending files of the client to ensure all updates have been handled
• Customer Service and other administrative duties as assigned

Our client in Carlsbad is looking to identify an Accounts Receivable/Collections Specialist with outstanding Customer Service skills to add to their team.  This position will be 100% on-site in Carlsbad.  This role requires strong Customer Service experience but will be a full cycle Accounts Receivable position.   

RESPONSIBILITIES:

• Work closely with clients, answer questions as needed
• Process Cash, Checks and Credit Card payments from customers
• Collects receivables by reminding delinquent accounts
• Maintain accounting ledgers by posting account transactions, accruals and adjustments
• A/R and G/L account reconciliations

A large and growing San Diego based corporate office is seeking an HR Assistant to join their team.  This role's primary responsibilities will support the on-boarding and off-boarding for all employees (1,000+ employees).

Location: Partial On-site/home Hybrid (will transition back onsite San Diego 92111 later this year)

Pay: Depend on Experience (approx $18-20/hr)

Duties and Responsibilities:

• Administer on-and-off-boarding process for all employees and temporary employees according to written procedures.
• Ensure all employment required paperwork is complete according to department procedures and legal requirements.
• Virtually file documents into appropriate employee online file and HRIS profile.
• Review candidate background checks and escalate any issues in a timely manner.
• Maintain ownership of employee data for assigned region(s); serve as a single point of contact for HRIS information and changes, ensuring accuracy of all HRIS inputs.
• Build and maintain effective working relationships with Hiring Managers and the Regional Administrators in assigned region(s), fostering open lines of communication from the field.
• Provide friendly and knowledgeable customer service by responding to basic inquiries from candidates and employees.
• Assist HR team with various research projects and/or special projects as needed.
• Build regular and ad hoc reports using employee data from HRIS.
• Perform other duties as assigned.

RemX is currently seeking candidates for a remote “Contract to Hire” opportunity for a growing Medical Device company in Carlsbad. This is an entry level position, great opportunity for recent college graduates or those with good previous history working in fast paced environment looking to make a change.  Monday – Friday 7:00 to 4:30 pm.  Interviewing and starts available within the week.  Pay $16.00/hour.

Job Duties Included:

• Maintain records in company database, such as documents, payment information
• Review and verification of eligibility to determine best coverage
• Submit claims and follow procedures
• Data entry of billing, invoices and payment posting
• General clerical duties as needed

RemX is seeking Administrative Specialist with experience in the mortgage industry for a position within a growing lending company within the Kearny Mesa Area.

Job Duties:

• Review and prepare preliminary paperwork for loan documents.
• Inspect and ensure loan documents have been completed accurate, and forward on for approval
• Process additional and removal of information to deeds and verify all supporting documentation for transfers
• Prepare correspondence and request missing documents and confirm receipt of information
• Process deeds transfer, sending out agreements and record
• Ensure of follow compliance of federal state and local regulatory requirements
• Scan documents, answering emails and phone line
• Provide support as need with audits and other duties as assigned.

We have an immediate opening for Call Center Customer Service in Santee at a large corporate office.  This role is approximately 6 months on Contract with RemX and will have the opportunity to be hired long term.  Please note this position is ON-SITE!

• This position will be responsible for answering a heavy volume of calls, providing customer service and responding to inquiries on general account information.
• Will also coordinate with our customers and sales team members in the resolution of billing disputes that affect the ability to collect receivables.

RemX is seeking an Senior HR Generalist for a dynamic company located in Carlsbad. We are looking for a Generalist, or Coordinator ready to take the next step, with extensive experience in Benefits and LOA’s for manufacturing/mid-sized organizations (approx. 500 ee’s) to help support a busy HR department in a growing company. This is a Direct Hire opportunity (Hybrid onsite/remote) with an organization that is very culture focused. Industry experience in medical device or pharma is a plus; be a part of an organization that is saving lives!! Apply today for immediate consideration!

Job Responsibilities:

• Assist the HR team with Benefit open enrollment, go over benefits questions with employees and enter into HRIS system; work with 3^rd party broker for Benefits Administration
• Manage all Leave of Absences in accordance to HR law and company policy and procedures
• Manage the onboarding process for operational requisitions; process new hire forms, enter into system, ensure new employee is prepared and informed
• Assist with scheduling meetings between departments and with vendors
• Provide administrative support to the CHRO and other HR executives
• Provide additional admin support including filing, scanning and faxing
• May also be asked to aid other departments within Human Resources as needed

Position Summary

Our client in San Diego is looking to identify an Accounts Receivable Accountant to join their team for an On-site role.  The Accounts Receivable Processor will be responsible for billing, collections and processing cash, checks, credit cards and ACH wire receipts, and assisting Accounts Payable when needed.  This position will be on-site in the Mission Valley area. 

Job Responsibilities

• Facilitating the collections process on all past due accounts which includes direct communications with customers and providing feedback to management personnel
• Apply customer payments to outstanding accounts receivable accurately and timely
• Create and/or maintain customer master data in ERP system as needed
• Processes invoicing requests and submits invoice documents to clients via the client’s preferred method.  Mail, e-mail, portal, etc.
• Offline invoice customization as needed via Adobe PDF
• Setup and maintain any special invoicing requirements for clients, etc.
• Maintain organized filing of all accounts receivable and deposit documentation as required by the needs of the business
• Provide reports and supporting documentation for independent audits as needed

Other projects and duties as assigned by management

We have an exciting Accounts Payable opportunity with an excellent client in mid San Diego county. This position will be on-site.  Ideally, we are looking for an Accounts Payable professional to assist the Accounting Manager in the management of the A/P function including the following duties:

• Process high volume full cycle Accounts Payable
• Balance daily A/P processing, reconcile back accounts
• Prepare journal entries for month end accruals
• Process timely and accurate filing of forms 1099 and 1096
• Process weekly check runs
• Reconcile vendor statements

We have a local growing mortgage company in seeking Administrative Assistant great opportunity for recent college graduates or candidates with administrative background. Seeking applicants with a strong attention to detail, strong MS Office skills, and the ability to work in a deadline driven environment. The manager is completely open to training applicants with no finance/mortgage background who have the right core skill set (can multi-task, strong MS Office, and excellent CSR skills). Plenty of room for growth in the future, target pay is $18 to 20/hour DOE

What you will be responsible for:

• Monitor the overall lending process, and identify, resolve, and communicate issues that could impact timely closure of loans.
• Update and verify accuracy of data input into electronic system.
• Request and review any necessary supporting documentation within required timeframes, including credit checks, title reports, appraisals, tax returns, verifications of employment/assets, etc.
• Follow up on outstanding issues to ensure decision process is completed in a timely manner and in accordance with regulations and guidelines.
• Identify applicable options and communicate options to borrowers.
• Prepare all income/expense calculations and ensure compliance with agreed upon standards and verify as needed.
• Maintain regular communications with borrowers; explore, analyze, and respond to issues and concerns via phone, email, and through written correspondence.
• Provide superior customer service to borrowers and all internal and external employees

J

We have an excellent position available for an Customer Support - Aftermarket Parts Specialist at a reputable organization in Mission Valley. We are looking for someone with at least a year of experience in the Automotive, Parts, Dealer or any aftermarket relevant industry. This position is paying $45K and is contract-to-hire. Please read the description below and apply today for immediate consideration!  

Job Description:

• Assist with Price quoting for vendors
• Responsible for creating and processing sales/purchase orders
• Monitor and track parts flow; maintain and update customers with all shipment information, as well as file packing slips, and maintain records corresponding to each Sales Order
• Escalate missed lead times and provide excellent communication to resolve discrepancies
• Send weekly reports to customers regarding parts status
• Filing paperwork for the department
• Other duties as assigned

RemX is looking for a Receptionist/Administrative candidate for a client’s Corporate office located in Coastal Carlsbad Area. Position will start next week and is contract with potential to go hire for the right candidate. Pay $20 to 21/hour, DOE. Because of site restrictions candidates must be fully vaccinated. Hours Monday – Friday 8:00 to 4:30

JOB SUMMARY:

· Answering of phones, greet visitors, preparing and accepting overnight packages, mail distribution

· Scheduling meetings and appointments, maintain files

· Provide administrative support to other departments, scanning of documents, following up on correspondence

· Order, inventory and maintain office and kitchen supplies

· Place catering orders and assist with set up of meetings, such as ensuring conference room is cleaned and organized

· Assist associates and guest in following Covid protocols

· Maintain tracking log for associates and guest coming to the office

· Develop and prepare spreadsheets, flowcharts, graphs, and PowerPoint presentations as request

· Summarize reports and highlights those key actions items which need follow-up

· Assist with other administrative duties as needed.

RemX has a wonderful opportunity for a Certified Payroll Administrator to join the team of our client in the El Cajon area. This is a mid-sized, busy company that works with multiple City/Gov’t Contracts seeking a fluently bilingual, English/Spanish, candidate experienced in Certified Payroll to manage their Payroll processes, meet deadlines, and assist with light Accounting duties. The position is paying 50-60k/ DOE and is a Direct Hire opportunity. Does this sound like you? Apply now for immediate consideration.

Job duties

• Process all certified Payroll and assist with accounting related duties; process AP invoices from Excel Spreadsheets, ensure AR is current and up to date, prepare financial statements for review, job costing, lien releases, subcontractor payments etc.
• Assist with general bookkeeping duties
• Assist with administration and oversite review of contracts; client works with City Contracts and any City/Gov’t Contracting knowledge is a plus
• Provide administrative support as needed 

RemX is looking for an Accountant for one of our great clients in San Diego.  This position will be on-site in the Sorrento area.  As an Accountant, you will play an integral role in accurately preparing our client's accounting records and performance. You will be responsible for a variety of general accounting functions as well as providing accounting support for senior staff as needed.

Staff Accountant responsibilities:

• Handling month-end activities and creating journal entries
• Analyze and reconcile G/L and Bank accounts, prepare and record journal entries
• Calculate and post accruals
• Manage Fixed Assets, and post intercompany transactions
• Perform GL and account reconciliation and analysis
• Assist with Financial reporting, preparing supporting schedules, and analyzing data

RemX is seeking a Sales Amin to support the sales team of our client in the Mira Mesa area. We are looking for a self-starter with a great attitude who is comfortable in Excel (MUST know V-look ups and pivot tables – will be tested on site at interviews)! This position is open due to growth and is a temp to hire opportunity paying 42kDOE. Please read the description below and apply today for consideration!

Job Responsibilities:

• Will be supporting the VP of Sales as well as the sales team (most of this team is remote, so experience supporting a remote team is a plus!)
• Manage and track data in Excel spreadsheets regarding order status, inventory levels, and status of shipments; heavy reporting and data analysis
• Assist with coordinating aspects of Tradeshows and Seminars including handling reservations, vendors, menus, etc.
• Help support and organize projects for the department
• Monitors sales inbox and makes sure requests are replied to in a timely manner
• Various administrative support as needed

RemX is looking for an experienced Accounting Technician on a contract basis (6 months) for a great company located in downtown San Diego (onsite, essential, position). This position is offering $27-30/hour (depending on experience). This is a great opportunity to work for a progressive non-profit company that does wonderful work in our community. 

Please apply today if your experience meets the following requirements!

This position entails:

• Handling month-end activities and creating journal entries
• Processing Accounts Payable for new project
• Create and manage spending reports
• Performing GL and account reconciliation and analysis
• Handling bank reconciliation and daily bank updates
• Assisting with Financial reporting, preparing supporting schedules, and analyzing data

RemX has an excellent opportunity for a Recruiting Coordinator with a large Top employer located in El Cajon, CA. This is an essential, onsite, team and business and is a great opportunity for someone with a little experience within HR/Recruitment and/or a related degree, to gain experience and knowledge under a seasoned team!  Pay is 19-21/hr DOE.

Job Responsibilities:

• Performs administrative support services to overall recruiting function.
• Actively recruit, screen resumes, interview, generate offer letters, and declination email/letters for applicants.  Online recruiting activities, job postings, career fairs, networking
• Schedules meetings, interviews and trainings and coordinates associated logistics to include securing conference rooms, assuring appropriate configuration and IT support, and related details, including candidate travel and accommodations when required.
• Compiles and creates employee files upon hiring new employees and ensures aligned with compliance requirements.
• Provides excellent customer service to both employee and non-employee visitors and callers to HR.
• Creates, organizes and maintains file systems and electronic documents.
• Prepare new hire orientation packets, onboarding items and handouts to ensure regular supply available. May assist with orientation.
• Assist HR project as needed and be assigned other duties as required.

We are seeking a Payroll Coordinator to fill an immediate need with our client in the Poway area. This position is paying $21-23/hr+DOE and will be offered on a temp to hire basis. Please read the details below and apply today if you are interested and meet the minimum qualifications!

Job Description:

• Coordinate and process weekly payroll for 300-350ee’s, calculate hours and monitor payroll, workers compensation, vacation/sick time, etc.
• Monitor hours for lunches, breaks, and provide feedback to managers on audit findings to ensure adherence to CA Law
• Manages all aspects in HRIS System
• Set up Benefits Administration and send notices to employees
• May assist with handling garnishments and wage withholding notifications
• Manages and maintains the timekeeping system
• All other general payroll and administrative duties as assigned
• Support the HR Generalist and HR Manager with ad hoc reporting and tasks

Fast growing Hospitality organization is in need of an experienced Buyer/Procurement Specialist for supporting the Procurement of Operational Supplies for the Facility.

• Location: East County (On-Site)
• Pay: Depends on Experience (Approx $60k)
• Background checks: Misdemeanor/Felony Background Check and drug test prior to start

Duties will include:

• Contact suppliers, evaluating vendors, requesting bids, and negotiating with vendors
• work with internal teams and department managers to monitor purchases, ensuring compliance within budgetary and operational guidelines
• Preparing and issuing purchase orders and change notices. 
• This is a summary of duties; Duties and responsibilities may be added, deleted, or changed