Los Angeles, CA – Administrative and Financial Staffing

IMMEDIATE opening for a Junior Project Coordinator to help a busy department. The highly dependable candidate will coordinate between teams, track project progress, resolve minor issues and ensure all implementation tasks are completed as scheduled.

·      Responsible for identifying activities and tasks which are not on target and working with various teams to create/monitor mitigation/resolution plans.

·      Prepare, schedule, and document meetings and provide feedback for all stakeholders.

·      Provide project documentation, maintain and update current reports.

·      Coordinate administrative and reporting needs, update projects.

·      Other duties as assigned.

Qualifications

• Minimum high school diploma or GED
• This is a junior-level position offering opportunities to learn in a fast-paced and rapidly growing work environment
• 6 - 12 months work experience in related role
• Must be highly motivated individuals with excellent organization skills and sense of teamwork
• Proficient with Word, Excel, Outlook, Teams
• Ability to work under pressure while managing different projects simultaneously
• Ability to prioritize work and exhibit strong time management skills
• Ability to work effectively and persuasively with people at all levels
• Exhibits initiative and strong follow through
• Attention to detail and timelines
• Ability to learn new software and systems
• Excellent communication skills, written and verbal
• Plus: bilingual Spanish

Seeking a highly professional Administrative Assistant to provide advanced administrative support associated with office operations. Will coordinate complex calendars and travel arrangements, anticipate leadership upcoming needs, draft and distribute details of confidential information and independently resolve conflicts with the leader’s best interests in mind.

·      Collaborate cross-functionally to solve business problems, escalate issues or risks, communicate progress and information.

·      Draft presentations, handouts, reports/spreadsheets, graphics, and other deliverables; write detailed correspondence to staff, managers, and external clients.

·      Assist different department managers as needed.

·      Receive, screen, and refer incoming and outgoing emails, calls, and visits to the appropriate staff member.

Qualifications:

·      Minimum high school diploma required; Bachelor Degree preferred

·      3-5 years of administrative support in a business office environment

·      Strong in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

·      Ability to multi-task and prioritize

·      Time management ability